Status of ITS resources
Due to low usage, improved alternatives, and budget cuts, K-State Libraries will be ending its subscription to RefWorks, effective December 31, 2019. The decision to transition away from RefWorks in favor of other citation managers is in line with our peer institutions and our commitment to innovation and service excellence.
1. Choose a citation manager
Use the Citation Management Tools page to select a citation manager. While there are many options, we suggest three which are effective, low-cost (or free) and have similar features.
2. Transfer your citations
Follow step-by-step directions to easily migrate your citations from RefWorks to another citation manager.
Send an email to firstname.lastname@example.org for assistance. Library staff will contact you to arrange a time to help you set up a new account, add your RefWorks data, and get comfortable adding new files and citations.
We will email users when drop-in sessions are scheduled.
Why are you getting rid of RefWorks?
K-State Libraries has observed a consistently low usage of the RefWorks tool over the past five years, with a notable decrease in usage over the last two years. Continuing with RefWorks is no longer a sustainable option, especially with other available tools that are low-cost or free.
I use RefWorks. What do I need to do before December 31, 2019?
Your plan of action to help get your citations migrated to another management tool can include any of the following:
If I miss the December 2019 deadline to get my citations out of RefWorks, is there anything I can do?
No. You will be unable to access your account after December 31, 2019.
How do I know who is affected in my user community? How will they be contacted?
K-State Libraries will send a series of messages to K-State RefWorks users notifying them of the transition, with instructions to consult this FAQ and contact K-State Libraries for answers to any questions. The first all-user email will be sent in June 2019. Along with this outreach, information will be be in K-State Today wider K-State community.
If I am an alum who has been using RefWorks, will I also lose my alumni access?
Yes. Prior to K-State ending its institutional subscription, you will have to migrate your RefWorks citations to one of the other citation managers.
How can I learn more about exporting references and selecting new software?
Zotero, Mendeley, and EndNote each have excellent online tutorials: Zotero's Quick Start Guide; Mendeley's Videos and Tutorials page; and Endnote Training.
Also, K-State Libraries will offer general instructional workshops on citation management which will be announced here as soon as they are scheduled.
How do I export from other databases? Is there a direct export option?
With very few exceptions, every database that exports to RefWorks will also export to these other citation managers. Most databases that offer automatic export to RefWorks also provide the same type of direct export to EndNote. Zotero and Mendeley have browser-based import functions that allow you to import from your database of interest. Many databases also provide the option of direct export in RIS format. However, data can usually be exported and re-imported from one program into any of the others.
Can I import items found using Search It (the library's search box)?
Yes, you can import items to each of the citation managers from the library's search results.
Preferred method: use the browser extension for Zotero/Mendeley/EndNote
If I have used custom fields in RefWorks, will these transfer to a new citation manager?
No, they will not. You will have to recreate your custom fields in your new citation manager.
How can I maintain the folders I have in RefWorks?
There is no way to export your folder structure from RefWorks into a new citation manager. If you wish to keep your folder structure, you can recreate your folder structure in the new citation manager and export references one folder at a time from RefWorks into your new citation manager.
How can I transfer my PDFs to a new citation manager?
If you don’t have many PDFs or other files attached to your RefWorks citations, you can download them onto your computer and then import the PDFs or other files into your new citation manager. If you have a lot of PDFs or other files, you can bulk export them by following the transfer instructions.
For more information on citation management tools and how to organize your references, generate bibliographies, collaborate with others and compare tools, visit the Citation Tools page.
Can I sign up and pay for an individual account with RefWorks?
No. RefWorks does not offer individual accounts at this time.
Can I access the new citation manager from any computer?
Three alternative programs offer both a desktop version and an online account where you can store references and to which you can sync the data you have saved in the desktop version.
How can I collaborate with others and share folders?
Other citation managers also provide the possibility of collaborative work, through “groups” on Zotero and Mendeley, or “shared folders” on EndNote.
Thank you to Arizona State University Library for providing some of this content.
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