Alumni and Unaffiliated Kansas Users | Confidentiality | Faculty Proxy Services | Lost or Overdue Reserves | Traveling K-State Faculty | Visiting Faculty
Current membership in the K-State Alumni Association grants alumni borrowing privileges from K-State Libraries. Register at Hale Library's Help Desk (2nd floor) by presenting your membership card. Residents of the state of Kansas who are not members of the K-State Alumni Association can register for a community patron library account at the same location by presenting current identification. This account allows the user to borrow materials from any campus library.
Patron registration and circulation records are exempt from the Open Records Law (K.S.A. 45-221 (23)). All outside inquiries regarding access to patron records will be referred to the Office of the University Attorney. Records will only be released upon receipt of a valid court order or subpoena authorized under federal, state, or local law.
K-State faculty members may authorize a currently enrolled student or currently employed K-State staff member to borrow library materials for them. The proxy uses his/her own ID to check out materials and tells the library staff that the materials should be charged under the proxy relationship. The materials are then charged directly to the faculty member’s library account with a note of who checked the material out. The faculty member can view all items charged under the proxy relationship via their My Library Account.
To designate a library proxy, faculty members must submit a letter of authorization (example proxy letter) on departmental stationary. The letter must contain the following information:
- Proxy’s name and ID number
- Faculty member’s name and ID number
- Dates for which the proxy is authorized
- Expressed statement of responsibility
- Signature of the faculty member
Letters may be delivered in person to Hale Library or via campus or US mail to:
Access Services
252 Hale Library
1117 Mid-Campus Drive North
Manhattan, KS 66506
If you have questions regarding this procedure, please call Library Help at (785) 532-3014 or email us at halecirc@k-state.edu.
Patrons with overdue or lost items from course reserves will be unable to check out new materials again until their overdue or lost items are returned.
K-State has institutional agreements with organizations that allow faculty to browse and borrow books at many universities across the United States. The Libraries will work with any faculty who is interested in borrowing resources at those universities.
If you are interested, please contact libhelp@ksu.edu or simply Ask a Librarian.
*To use this service, you must have a K-State Libraries’ account in good standing and a K-State ID card.
Visiting Faculty
K-State Libraries provides borrowing privileges to visiting faculty, researchers, and scholars. “Visiting scholars” or “visiting faculty” are defined as users who are not employed by K-State, but are visiting from other academic institutions for the purpose of short-term instruction, research, and scholarship. Visitors needing access to library resources should ask a member of their sponsoring department to complete the Special Access eID form for consideration.
Visiting scholars and faculty may register at Hale Libraryby presenting one of the following:
- Current photo identification from their home academic institution or an OCLC/ARL Reciprocal Faculty Borrowing Program card
- Letter of introduction from sponsoring K-State faculty or department and current state-issued identification.
This card is used for borrowing K-State Libraries materials only and does not provide access to other library services (such as Interlibrary Loan) or online resources outside of the libraries. Please see a librarian for you more information about interlibrary if needed while visiting. Visiting scholars and faculty must observe K-State Libraries check out procedures.
