Rules for Use

Images from K-State LibrariesWe actively encourage and promote the use of our special collections. Procedures for use are designed to assure proper handling of materials in order to preserve them for future generations. 

Registration and Security 

  • None of the special collections materials can be checked out or removed from the reading room. The stacks areas are closed to the public.
  • Please sign the registration book upon entering and leaving the reading room, and state the purpose of your visit.
  • At each visit, please present a Wildcat ID card, driver's license, or other photo ID to the person staffing the reference desk.
  • Please store personal belongings, such as briefcases, purses, and coats in the entry closet. Only items necessary for research are allowed in the reading room.

Use and Care of the Collection

  • Accidents occur, even when taking care, so please use only pencils when using the special collections.
  • Special collections staff can make black and white photocopies of materials. Copies cost ten cents each, and we request that you bring exact change. A department requisition form is required to charge copies to a department.
  • Please help us preserve the condition of the material by exercising the greatest possible care with fragile items.
  • Please leave unbound items, such as manuscripts and photographs, in the order which they were delivered. If they appear to be out of order, please inform the staff person on duty.
  • If you receive a book with uncut pages, please bring it to the attention of the staff.
  • Please leave materials on the table when you are finished.
  • If you plan on returning in the near future to use the same materials, arrangements can be made to have it held for you. 

Research Room Etiquette

  • Food, drinks, and tobacco products are not permitted in the reading room.
  • Please feel free to bring your laptop, but please check with on-duty staff regarding other electronic items like scanners or cameras.
  • As a courtesy to other researchers, please refrain from using your mobile phone in the reading room.   

Copyright Restrictions and Crediting

  • The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material.
  • Under certain specified conditions, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use" that user may be liable for copyright infringement.
  • The institution reserves the right to refuse a copying order if, in its judgment, fulfillment of the order would involve a violation of copyright law. 
  • Please credit the Morse Department of Special Collections, Hale Library, Kansas State University. Special collections staff can answer any related questions. A donation of any publication involving the use of the collections would be greatly appreciated.
Last updated: 03/04/2014