NIH Public Access Policy and Submission System

If you’ve published a peer-reviewed journal article based on National Institutes of Health (NIH) funded research, you need to ensure the final version of the article is submitted to PubMed Central within 12 months of publication in order to qualify for further funding.

NIH Requirements

The NIH Public Access Policy (Division G, Title II, Section 218 of PL 110-61, NOT-OD-05-022) requires NIH-funded researchers to do two things:

  1. All accepted, peer-reviewed manuscripts (not the published article) funded by NIH, must be submitted to PubMed Central upon acceptance for publication. These manuscripts will be made publicly available on PubMed Central within 12 months of publication date. Failure to submit a manuscript could result in lack of qualification for future funding.

  2. NIH applications, proposals, progress reports must include the PubMed Central reference number (PMCID) when citing an article that falls under the policy and is authored or co-authored by the investigator or arose from the investigator’s NIH award. The NIH Manuscript submission ID (NIHMSID) may be used until the PMCID is issued.

What You Need To Do To Submit Your Article

In order to comply with the submission requirement, you need to do three things:

  1. When you submit your manuscript to a journal, inform the editor that the final manuscript must be submitted to PubMed Central.
  2. If your article is accepted for publication, the journal will ask you to sign a copyright or publication agreement. Make sure this agreement allows the final manuscript to be deposited in PubMed Central. If not, you can insert language into the publisher’s agreement, or ask the publisher to sign an addendum to the agreement that will give you the right to submit your manuscript to PubMed Central. NIH has provided the following sample copyright agreement language:
    1. Journal acknowledges that Author retains the right to provide a copy of the final peer-reviewed manuscript to the NIH upon acceptance to Journal publication, for public archiving in PubMed Central as soon as possible but no later than 12 months after publication by Journal.

    The Scholarly Publishing and Academic Resources Coalition has provided an addendum that could be used to augment the publisher’s agreement.

  3. Go to the NIH Manuscript Submission site to submit your article. Certain journals have agreed to submit on behalf of authors; if you publish in one of those journals, you can eliminate this step.

NIH and K-State Libraires' Resources 

For questions, comments or concerns about the submission or publication processes, the following resources have been made available.

Last updated: 03/09/2016