Gifts Policies

K-State Libraries are currently unable to accept donations of print books, journals, and other materials. This decision is a result of the high cost of sorting, reviewing, and processing donated material, many of which duplicate our current holdings and reflects the need to repurpose library space to support individual and group study. Exceptions are:

  • Gift books written by K-State faculty that are not currently in the general collection
  • Materials that enhance our unique holdings in Special Collections and Archives

Please contact Mira Greene, Head of Content Management and Acquisitions ( or 785-532-7437) with questions.

Special Collections and University Archives/Manuscripts

The Libraries accepts rare books associated with designated collection areas. Collections may be given a distinctive name such as "The Fred H. and Jeannette Higginson Robert Graves Collection" which appears as a special note in the catalog record for each item. Materials not appropriate for Rare Books will be processed for the general collection.

Collections of manuscripts, or personal papers (letters, photographs, etc.), that are associated with specific collection areas, or the academic programs and research strengths of K-State, are accepted by University Archives and Manuscripts. The acquisition of official university records by the University Archives is covered in Chapter 3090 (Retention of Records) in the K-State Policy and Procedures Manual.

Generally, the statements in this document regarding valuation, appraisal, location and special arrangements also apply to gifts donated to the Special Collections Department. Gifts of rare books and manuscripts are officially acknowledged and an itemized list of the donated titles and a detailed summary of the manuscripts are provided to the donor upon request. In the case of manuscript materials, a donor is also sent a copy of a "Deed of Gift" to sign.

Donors are encouraged to coordinate the donation of rare books and manuscripts with David Allen, Archives/Special Collections Departmen Head ((785) 532-7428 or

Donations for The Friends Bookshop 

If you would like to donate to the Friends of the K-State Libraries’ Friends Bookshop please contact Darchelle Martin (785-532-7442 or

Last updated: 10/01/2015