As electronic journal formats become more predominant and are viewed as attractive alternatives to print formats, it is important for K-State Libraries to clarify the circumstances under which subscription to only the electronic form of a journal is acceptable. Recent user surveys conducted by the Libraries have suggested that our students and faculty generally support decisions to carry only electronic formats for many titles. Some publishers are offering incentives to libraries to collect only the electronic format, in an effort to free themselves from the costs of publishing in multiple formats. More importantly, the desire to offer the greatest service possible to our users with limited resources forces us to consider carefully the costs and benefits of acquiring journals in print or electronic formats.

There are many advantages to converting to electronic-only access to journals, but we recognize that there may also be drawbacks. Faculty are consulted regularly when a subscription is considered for purchase or cancellation. Conversion of a subscription from print to electronic format, while a serious decision, is not a cancellation decision. Subject librarians will work closely with faculty to discuss the appropriate format for various titles using the Libraries' criteria for changing serial subscriptions to online format. It is important to note that the Criteria not only present guidance, but also allow flexibility in decision making. Therefore, Librarians will be able to address the circumstances where retention of the paper format is considered more desirable.

The Criteria deal with issues involving content and access, archiving, pricing, and licensing and offer explicit reasons for determining when subscription to the electronic-only format of a journal is appropriate.

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