Past minutes: October, September, August, May, April, February
December 6, 2012 | 3:30pm
I. Call to Order
Jan Wissman called the meeting to order at 3:34 pm.
II. Approval of Minutes from October 24, 2012
Minutes stand approved as distributed.
III. Treasurer’s Report
Because of the timing of this meeting there was not a financial statement. There was not enough time to reconcile the Foundation report. The gala account had been reconciled and was shared. It could change slightly, but it should be close to the final report.
IV. Dean’s Report
- This is dead week heading into finals week. The Libraries is partnering with the Union and Leadership Studies to offer additional 24/7 study location to help with crowding.
- The Libraries will be featured in the March edition of the K-Stater magazine’s College Close Up section with an article about digitizing the yearbooks.
- We are working on a proposal of the Great Room windows. They’ve seen the mock ups with some stained glass including the University Seal.
- The Libraries is working with an architecture firm on the airport facility.
V. Liaison’s Report
- The Book Shop has new signage and branding and have been promoting it in K-State Today and City Arts magazine.
- The article about the furniture that The Friends purchased for the Graduate Study Space from our newsletters was ran in the United for Libraries newsletter. United for Libraries is the National Association for Library Trustees, Advocates, Friends and Foundations.
- We are updating the Friends website and we will be able to have a link to give online through the Foundation.
- We are getting ready to have our Fall Caffeine Fix where we feed and caffeinate students Sunday-Tuesday of finals week from 10-midnight.
VI. Committees
A. Standing
- Membership (Anne de Noble and Larry Pollack)
The brochure is updated we are planning the kick-off event. It is tentatively set for February 6 and it will be a behind the scenes tour of Special Collections. We will give a free one year membership to new hires since 2012 and all Libraries’ staff. - Long Range Planning (John Walters)
The notes were shared from the committee meeting on November 13, 2012. The list contains the projects that the committee would like to explore further. Lori noted as an update that they had recently heard from the Northeast Document Conservation Center that the Presidential letter press copy books would be very expensive.
B. Special
- Concert Series (Nancy Raleigh and Mary Ellen Titus)
The last concert received wonderful reviews and we should have made about $400. - Fundraising (Joleen Hill)
The notes were shared from the committee meeting on November 26, 2012. Much discussion ensued about the Great Room mural prints. Joleen Hill moved and Karolyn Tacha seconded that the committee move forward with the project and that the board authorize $1500 in seed money to get started. Motion passed. The group also discussed the idea for a culture walk and decided a Special Event committee would be best to explore the idea. - The following special committees should plan to report at the February meeting:
Nominating—Jerry Pettle noted he wouldn’t be at that meeting but would have someone else report.
By-Laws
VII. Old Business
A. Gala contribution for Music Acquisitions
Dean Goetsch shared what had been done in the past for the military collection and the International Programs and the board discussed doing a similar amount for this gala. Karolyn Tacha moved and Tony Crawford seconded that $5,000 from the gala proceeds be designated to music acquisitions. Motion passed. The board would still like to present at a staff meeting with Gary Mortenson.
B. Next Special Event/Gala:
After looking at schedules Jan Wissman, Beverly Richardson, Dean Goetsch and Darchelle Martin suggested a tentative gala date of November 1, 2013.
IX. Announcements
A. Upcoming Meetings: February 6 and April 4. All board meeting will be at 3:30 pm. in Hale Library room 503. The Annual Meeting will be on May 15 at 5:00 p.m.
B. Save the Date: Following tonight’s Meeting, Board Members and spouses and Gala Committee Members and Spouses are invited to a Holiday Gathering at the home of Jan and Don Wissman, 5:30-7:30 pm
X. Adjournment
Meeting adjourned at 4:45 p.m.
Respectfully submitted,
Darchelle Martin
Secretary
