Interlibrary Loan

Interlibrary Loan: Can I request a textbook through Interlibrary Loan?

Interlibrary Loan does not borrow textbooks from other libraries.

We may have a copy, or an older edition, of your textbook in our catalog.
See Textbook: Do you have my textbook? 

If we do not own the textbook, it can be purchased from a bookstore. Grants for purchasing textbooks are available. Contact the Office of Student Financial Assistance for more information. Phone 877-817-2287 or email: ksufa@k-state.edu.  

Interlibrary Loan: How do I register for an ILLIAD account?

You can submit interlibrary loan requests through our ILLiad system. This system will allow you to not only submit requests, but also to edit them, ask for renewals, and download articles you have requested as PDF files. It is easy to set up an account: 

  1. From the K-State Libraries' home page, click the "Request an Interlibrary loan" 
  2. Login with your eID and password - if you do not have an ILLiad account, it will prompt you to create one
  3. Complete the registration form
  4. For assistance, contact Interlibrary Services at ill@k-state.edu or (785) 532-7440
  5. Be sure to log off and close your browser!

Interlibrary loan: Contact information and miscellaneous FAQs

What is the contact information for Interlibrary Services?

Call us at (785) 532-7440 or send an e-mail to ill@k-state.edu.

Can non-university user use ILS borrowing services?

No, please contact your local public library for this service.

Miscellaneous Questions

  • Can I request a K-State Libraries' book that's checked out?
    Yes.
  • What if I receive an incomplete or unreadable copy?
    If the pages are unreadable, missing, or wrong, save or print what you received because your original PDF file will be gone once we request a re-send. To request a new copy, contact Interlibrary Services and tell us the Transaction Number of the request and which page(s) was omitted or unreadable.
  • Can students place requests for their professors?
    No. Each account holder should log into his or her account to place requests. Passwords should never be shared.
  • What if I can't see my old requests under "Completed Requests?"
    Contact Interlibrary Services. We can usually fix this problem.
  • Theses and dissertations: Can I borrow or purchase a copy? (links to a FAQ)
  • How can I tell if an article I want is not in English?
    Most of the databases on K-State Libraries' website have a "language" field. You'll need to click on the article title (or la link such as "detailed," "view record," etc.) to see the complete information about the article.
  • Does ILS have a rush service?
    No, but we can usually expedite the delivery of a request that is urgently needed. Please notify Interlibrary Loan immediately after submitting an urgent request.

Technology Questions

  • Why do I need to log into ILLiad to make a request?
    Your log on verifies you are eligible to use interlibrary loan services, provides security for your account, and allows us to serve you more rapidly and accurately.
  • Why does my browser say that you're sending a cookie? What's in it?
    The technology that we use sends a Session ID to be stored on your machine. You can refuse this cookie and still be able to use the system without any problems.
  • Is security a problem if I use a public workstation?
    Yes. Web browsers cache information and create a history file on the local workstation. We suggest you access the Interlibrary Services system from your personal computer or a secure workstation. If you are using a public workstation, delete personal pages from the history file and be sure to exit the Web browser before leaving the workstation.
  • What if I forget my K-State eID and/or password?
    Contact the IT Help Desk. Email helpdesk@k-state.edu, call 785-532-7722 or visit 214 Hale Library.

See other Interlibrary Loan FAQs from the Interlibrary Loan category below.

Interlibrary Loan: Where do I pick up items borrowed through interlibrary loan?

You will receive an email when your item is ready to be picked up. If you have requested a book, CD, map or other physical material, it will be waiting for you at the location you specified when you signed up for your ILLiad account - either Library Help on the 2nd floor of Hale Library, the Veterinary Medical Library, or K-State at Salina Library.

If you have requested an article or book chapter, you will need to log into your ILLiad account to retrieve a copy of it. Once logged in, click on "Electronically Received Articles" to download or print a copy of your requested item.

Interlibrary Loan: How long does it take to get Interlibrary Loan materials? Does it cost?

How long does it take?

Typically, there is a 2-5 day waiting period for electronic items like journal articles or book chapters. Physical materials can take between 3-10 days for us to receive the item on campus. Distance users should expect 6-17 days for the UPS delivery of the requested item.

You should allow plenty of time when making requests. It pays to plan ahead if you need an item by a specific date. Waiting until the last minute to complete research for a project will lower your chances of our interlibrary services being able to meet your deadlines.

Does it cost?

There is rarely a fee for items you receive from Interlibrary Services. If there is a fee or a charge for a special item, you will be notified and asked if you wish to pay the charge.

We do not charge for scanning articles or for shipping materials to distance students and instructors, but you are responsible for the cost of shipping materials back to the library. We will ship physical materials like books and musical scores for remote patrons by UPS to addresses in the United States.

See also
Interlibrary loan: What is interlibrary loan?

Interlibrary loan: What is interlibrary loan?

Interlibrary loan is a fantastic service available to all students, faculty and staff at K-State. Non-university users should contact their local public library for this service. If our libraries do not own an item, we can often borrow it from another U.S. or international library. We are often able to obtain books (unless they are too new or too old to be lent); musical scores; CD's; DVD's; dissertations; government publications; maps; pdfs of journal articles and book chapters and much more—just about anything that is not rare or extremely expensive.

Items can be requested even if they are not for a school project or assignment. Interlibrary Services will mail items to the home of Distance education students. We do not borrow textbooks that are required reading for your classes. 

See also
Interlibrary Loan: How do I register for an ILLIAD account?

Document delivery: What is it?

Document delivery is a service provided by Interlibrary Services (ILS) to K-State faculty, staff, and students, for K-State Libraries-owned material. ILS staff will scan and post PDF files for retrieval from your ILLiad account upon e-mail notification. Requests are submitted through the proxy login to ILS.

We will scan

  1. Articles and chapters from journals and books in K-State Libraries up to 50 pages in length
  2. Limit of two chapters per book; otherwise, check out K-State Libraries' copy of the book
  3. Articles and short documents from microfiche/microfilm up to 30 pages in length

Allow at least 5 working days to process your request. Requests submitted Monday - Thursday will be processed faster than those submitted Friday - Sunday since ILS does not staff over the weekends. This courtesy service may stop temporarily when there is limited staff.

Interlibrary Loan: Why does it close for a week in December?

Every year, Interlibrary Loan closes for a week around the holidays. You can expect the office to be closed roughly between Christmas (December 25th) and New Year's (January 1st). Interlibrary Loan will  post the closed dates on ILLiad, so when you place a request, you can easily see the dates.

Interlibrary Loan closes for a week because the majority of libraries we borrow material from closes too. This means that even if our office stayed open, there's no one on the other end to receive our request and send us materials.

You can still submit Interlibrary Loan requests and they'll be processed when the office reopens in early January.

Document delivery requests will take a little longer to process when the office opens due to the backlog. If you have a pressing need for a quick turnaround, be sure to indicate this when you place your request.

You may still pick up and return your Interlibrary Loan materials at Library Help on Hale Library's 2nd floor, if that is where you usually pick up your material.

Dissertations or Theses: Can I borrow or purchase a copy?

Looking for dissertations or theses from other universities? Many are accessible online through Dissertations and Theses Full Text. Citations with the "Full Text - PDF" link are available for download at no cost to K-State students, faculty, and staff. Electronic versions of many K-State dissertations, theses, and reports are also available free from K-State Research Exchange (K-REx).

Interlibrary Services can usually borrow dissertations and theses. When they are unable to borrow one, you may be able to purchase it by clicking on the “Order a copy” link in Dissertations and Theses - Full Text.

See also:

Dissertations or Theses: How can I get mine bound?

Renew: How can I renew an interlibrary loan?

  1. Log in to your Interlibrary Services account. The link is also available from our home page, under I want to... Request an Interlibrary Loan. 
  2. Locate the loan to renew, under "Checked Out Items", and verify that it says "yes" in the "Renewal Allowed?" column.
  3. If renewable, you may request renewals four days before the due date until two days past due.
  4. When requesting a renewal, you'll receive a tentative two week renewal. The lending library may give you a longer or shorter renewal, or occasionally will not approve the renewal. We'll e-mail you the lending library's response.
  5. To submit the renewal request, first click on the Transaction Number of the item you want to request.
  6. Next, click on "Renew Request," near the top of the screen. If "Renew Request" is not on the screen, either the loan is not renewable or you are blocked due to overdue items.
  7. Once you've requested the renewal, check and make sure the new tentative due date displays at the top of the page.

If you need assistance contact Interlibrary Services at ill@k-state.edu or (785) 532-7440.

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