| Creating Patterns | Marking Issues for Claiming |
Problem Resolution | Receiving
Issues | URLs on Periodicals
Click the Check-In bar then click the Serials Check-In yellow icon
Search by check-in title or ISSN. ISSN searches require use of the
" - "
Proofread the information in the expected issue line to ensure
that it matches all information on the issue in hand.
Verify that the title (not the component name) appears on your
If it does not match, go to Resolving
Check the component title. If a "-s" or "-c" follow the title,
then look for directions in the Note. Do not check in the title.
If the expected issue matches the item in hand, click on the accept
The call number will appear in the middle of the screen.
Write the call number and enumeration on the upper left corner of
location that is with the call number
on the upper right corner
of the issue.
(Write the call number/location on stickers if the cover is high gloss.)
Click on receive.
More than one location?
Return to the previous screen and check History to determine
if either copy has been received.
Do not receive any single item until you have checked the history!
Following previous steps, return to receive screen, and click appropriate
Label your issue(s) as directed above.
Click on Receive.
Route the journal to its appropriate location on the mail shelves
Expected issue information does not match item in hand.
- Issue in hand has an earlier date than "expected issue" and
is not displayed.
- Duplicate Issues
- Check History, or in Cataloging, review the receipt
- If piece in hand matches an item already received,
write the call no. on the piece, write "dup" below the
- Do NOT check in the piece.
- Route the piece to its appropriate location on the
- Was the issue in hand claimed?
In Serials Check In
- It should display in "Issues in hand". Highlight the correct
- Accept, label, receive and route the issue following
procedures in Receiving Issues.
- If piece in hand is not dislayed in "Issues in hand" look
in History for issue with notes: "damaged/claimed [date]."
(NOTE: for a brief time in 1998/99 Claims LA1 was adding
this information. Currently, the practice is NOT to indicate
claims made in Serials Check-in.)
- Highlight and Edit the issue, removing the
- Review the receipt history.
- Item not reflected:
- Receive, label and route the issue following procedures
in editing the
- Piece in hand is reflected as: "|z damaged/claimed
- Delete the |z note and receive, label and route the
issue following procedures in editing the
- Issue in hand has a later date than "expected issue."
- Verify that the Libraries did not miss an issue.
In Serials Check In:
- Check History.
If there is no receipt line, for example,
v. 8, no. 6 (2001 June) claimed [date]
Mark the issue (or issues)
that need to be claimed.
- Notify the Claims LAII to claim the issue by using
the Claims Form or by printing the holdings record and noting which
issue(s) need to be claimed.
- Return to the check in screen or to the holdings record.
- Receive, label and route the item in hand following procedures
in Receiving Issues.
Issue reflects a change in frequency, captions, and/or numbering.
- Route issue with appropriate note to LAII.
- LAI will:
- Check history to verify there are no issues that
- If issues need claiming, follow procedures for Marking
- Close the old pattern.
- Create a new pattern.
- If an issue(s) was marked for claiming on the old
pattern, add a receipt line(s) for the marked
issue(s). The expected date for the marked issue(s)should
be earlier than the current date.
- If no issues require claiming, receive the piece in
- Print the bibliographic record.
- Note the type of change and effective date (vol.,
- Forward to Serials LAIII for bibliographic record
Title or section title has changed/does not match title on piece.
- Complete the Serial New Title/Bibliographic Change form
(be specific as to the nature of the problem; initial and date
- Place the form inside the issue
- Place the issue on the Problems shelf in the Serials LAIIIs
No subscription component has been created.
- Titles with unusual patterns or irregular frequencies are received
in the Cataloging module.
- Receive the item in the 866 field on the Holdings
record in the Cataloging module.
- If a title goes from irregular to regular, making pattern creation
Create a pattern and add the appropriate
notes to the holdings record in the Cataloging module.
If you encounter any of the following:
- Message of “No holdings found for selected bibliographic record”
- Message of “Your search found no hits” (and you have exhausted
all possible search strategies)
- Call number reflects issue "In Process"
- No records match your search criteria
- Anything that looks confusing
Complete the Serial New Title/Bibliographic Change form.
(be specific as to the nature of the problem; initial and date the
- Place the form inside the issue
- Place the issue on the “Problems” shelf in the Serials LAIIIs