Cataloging & Serials

Rush, Priority, and Fast-Track Cataloging

RUSH

PRIORITY

FAST-TRACK

GRANT MATERIALS

CIRCULATION/Hold for Review flyer

IN-PROCESS SEARCH REQUESTS

 

RUSH

• An item with this flyer is to be cataloged within eight (8) hours of receipt by cataloging staff. The flyer is removed at its destination (usually a circulating point).
• Rush cataloging is intended to be used for materials requested by a library user or staff member who needs these materials immediately or for materials needed at Reserves. Occasionally rush cataloging is used for materials needed immediately at a Reference location.
• Rush cataloging is NOT performed for other materials. For example, an item with a location of main, which has not been requested by someone for immediate use, will not be rush cataloged.

PRIORITY

• An item with this flyer is to be cataloged within ten (10) working days of receipt by cataloging staff. This flyer is removed at its destination (usually a circulating point).
• Priority cataloging is intended to be used for materials that are timely in nature and need to be cataloged before other in-process materials, but do not fit the requirements for rush cataloging.
• An example of materials that receive priority cataloging is:
  The library has a standing order for a series of veterinary medical books that deal with topics of current interest. Upon receipt, these books will be flagged for priority cataloging, so that library users can have access to them in a timely fashion.
  

FAST-TRACK

• An item placed on the fast-track shelves is to be cataloged within ten (10) working days of its arrival on these shelves.
• Fast-track cataloging is intended to be used for materials that need to be cataloged before other in-process materials, but do not fit the requirements for rush cataloging.
• Examples of materials that receive fast-track cataloging are:
  • Materials with a Reference location.
  • Items with a Hold for Reviewer flyer, and the “DON'T Fast-track” box is NOT checked.
  • Certain gift materials that need to be cataloged in a timely fashion in order to prevent the library from ordering duplicate copies.

GRANT MATERIALS

• Materials ordered using grant funds may need faster than normal cataloging in order to fulfill the grant requirements. In such cases, please see the Copy Cataloging Team Leader to make arrangements for how we can accommodate these needs.
• Cataloging procedures will be developed based on the number of materials to be ordered, the nature of the materials ordered (for example, will materials be primarily printed material, videos, CDs, etc.) and date when materials must be cataloged.

CIRCULATION/Hold for Reviewer flyer

• This flyer is placed in an item that has been requested by a patron, staff member, etc. The requestor's name, dept., building, date requested and title of the item is written on the flyer. This flyer is completed either by acquisitions staff (using order information) or by a reviewer who has seen the book in the review room.
• DON'T Fast track" box:
  • If this box is NOT checked, the item will be routed to the fast-track cataloging shelves, so that it will be cataloged within ten (10) working days.
  • If this box IS checked, the item will be routed to the appropriate area of the in-process shelves.
  • Reviewers are encouraged to check the "DON'T Fast track" box for all materials that are not needed immediately.

IN-PROCESS SEARCH REQUESTS

Anyone may request materials that have a status of “In process” in the catalog. This means the item has been received, but has not yet been cataloged. Users may request in-process materials online through the Voyager public catalog or by filling out the paper request form and submitting that form to Circulation. Circulation routes these requests to cataloging. Cataloging staff locates the requested material; it is rush cataloged, labeled and sent to Circulation (or a branch library) where the user is notified that they may pick up the requested material.