Cataloging & Serials: Monographs
Cataloging Nonserial Video: Original Cataloging
Purpose: Provides guidelines for original
and copy cataloging of nonserial videocassettes.
Performed by: Original and Designated
- To View or Not to View:
Ideally viewing should be done since the video itself is the
chief source, but viewing is also one of the most time-consuming
components of cataloging. Videos requiring original
cataloging are always viewed; those
with copy are viewed at the discretion
of the cataloger (when there is a question of record
selection, when eye-readable information on the piece and the
record don't provide enough data for subject cataloging, etc.).
When viewing always scan the entire video because
title frames are not necessarily restricted to the beginning
of the tape.
- Verifying bib record:
Verify that the bibliographic record (transferred from OCLC)
matches the item. If it does not match, search OCLC for a matching
record and overlay the incorrect record.
- Sources of Information:
- Chief Source: AACR2r 7.0B1 defines the
chief source as (1) the title frames (written
or printed material not part of the subject content; can appear
toward the end as well as the beginning of the tape) and (2)
the integral (physically inseparable) container,
e.g. videocassette, and its label. If information
does not appear in the item itself, these external
sources can serve as the chief source (listed in
order of preference) : (1) accompanying textual material (guides,
scripts, etc.), (2) physically separate container (case which
holds the video, etc.), and (3) other sources (publisher's
catalogs, selection tools, etc.).
- Prescribed Sources of Information:
Examine the chief source first, extracting
information if present for these areas:
If not found in the chief source, examine (1) accompanying
material, (2) non-integral container
for information for these areas:
- Title and statement of responsibility
- Publication, distribution
If not found in any of the above sources, information can
be taken from any source for these areas:
- Publication, distribution
Information may be taken from outside the prescribed
sources but must be enclosed in square brackets.
- Physical description
- Standard number
Editing fixed field
Note: All fixed field elements must be checked
and edited according to cataloging procedures. Copy catalogers:
The following fixed field elements must be added or edited for correct
display of information in OPAC:
- Status – do not change
- Type – should be “g”
- Bib/l – should be “m”
- Enc/l – do not change
- Form – do not change
006 Do not add/check/delete.
007 Check/edit all elements of “Video Recording”
008 Edit all elements of 008 to match piece and
related variable fields.
Editing variable fields
- 028 -- Publisher no.:
- The first indicator identifies the type of publisher no.;
the second indicator controls generation of note and/or added
- 1st indicator: Use 4
(Videorecording number) (all other values apply to sound recordings
- 2nd indicator: Use either 0
(no note, no added entry) or 2 (note, no
- Do not use values 1 or 3; KSU does not make added
entries for publisher nos.
Older records may have the publisher no. located in the 037
- 1XX, 245 -- Main entry:
- Main entry may be under title, corporate body, or personal
- Copy catalogers: check for typographical
errors, errors in tagging, or other obvious mistakes.
- Title main entry (21.1C1, 21.6C2) is quite
common because videos are often the result of diverse contributions
by many people and corporate bodies, e.g., feature films released
on video. Sometimes uniform title main entry
is appropriate, such as when a film has been dubbed into a
different language (130 with |l). Subtitled films, on the
other hand, should not be treated in the same way (no 130,
shelflist like original language version) (25.5C1).
- Performing group (21.1B2e) is possible
if the group's responsibility exceeds "mere performance, execution,
etc.", i.e., the group is clearly primarily responsible for
the work (for example, a performance by an improvisational
acting group). For some types of music videos, apply 21.23C1,
21.23D1, and LCRI 21.23C, which will result either in principal
performer or title main entry depending on layout of bib.
- Individual author is possible if the individual
is clearly primarily responsible for the content, such as
a classroom lecture.
- 245 -- Title and statement of responsibility:
- 245 |a Frequently, credits
for performer, director, producer, "presenter", etc., precede
or follow the title. Follow LCRI 7.1B1 to determine
the title proper.
- 245 |h Appropriate GMD:
- AACR2r (Desc a): videorecording
- AACR1r (Desc i): Videorecording
- The GMD should be enclosed in brackets.
Occasionally the wrong term or form is found on contributed
records (videocassette, videorecordings, VIDEORECORDING,
etc.) and should be corrected.
- 245 |b Parallel titles, often encountered
in opera videos and some feature films, should be transcribed
as instructed in 7.1D and 1.1D.
Jules and Jim |h [videorecording] = |b Jules et Jim (French film,
dubbed in English. Both original and English title appear in chief
A bout de souffle |h [videorecording] = |b Breathless (Original
French sound track with English subtitles. Both titles appear in
- 246 -- Variant Titles: Frequently videos bear
variant titles (as defined in 21.2A1). (In older records, variant
title information may be found in 500 note and 740 instead of
- 260 -- Imprint:
- 260 |b Reserve for publisher, distributor, or releasing
agency. Do not name a production agency or producer
here unless the entity is responsible for publishing activities
as well as artistic/intellectual creation. The purchase order
record may provide a clue as to which entity (or entities)
- If known, add a statement of function (e.g.,
[distributor]) following the name if the function is not already
clear from the context (1.4E).
- If a parent company and its subsidiary
are both named, generally select the subsidiary for the 260
Columbia Pictures, not Gulf & Western
MGM/UA Home Video, not Turner Entertainment Co.
- 260 |c A video may contain a bewildering
assortment of dates (dates of publication,
distribution, release, and/or original production). Dates
of publication, distribution, or release are appropriate here.
Record in a note a date of original production that differs
from the date of publication, distribution, or release by
more than two years (7.4F2, 7.7B9, and 7.7B7 and their LCRIs).
- Video reissues of old films: a recent copyright
date applying to container artwork, etc., not to the work
itself--which is known to have been made years earlier--may
be used to infer a date of publication (bracket). If known,
give the date of production or original release in a note.
260 ..., |c 
500 Originally produced as a motion picture in 1964.
- If the original copyright date (applying
to film itself) is known, it should be recorded in the 260,
260 ..., |c c1959.
(only known date)
260 ..., |c , c1942.
(copyright for container package design and copyright for
film content are only known dates)
- When viewing a video: if a date is too small or
fuzzy to read clearly, transcribe as nearly as possible
what appears to be there. Original catalogers may want to
add "[?]" after the date and a 500 note indicating the information
was in part unreadable.
- 300 -- Physical description
- 300 |a Do not apply 7.5B1 option (use "x
videocassette(s)", not "x cassette(s)" (cf. LCRI 1.1C).
- Duration: Record as instructed in 1.5B4
and its LCRI.
- 300 |b Sound Characteristics:
- 300 |c Dimensions: specify width of videotape
in inches (e.g., 1/2 in.)
- 300 |e Describe accompanying material
here (7.5E, 1.5E1d). Use, if possible, the same term as on
piece (i.e. teacher's guide, manual, workbook, etc.) If piece
doesn't provided a term, choose an appropriate term (booklet,
pamphlet, etc.) The physical description may be added in parentheses
following the extent of the accompanying material (this is
not essential for most accompanying textual material). If
further details are needed, add them in a note.
- 4XX-8XX If video is part of a television series,
the television program may or may not be treated as a genuine
series: follow LCRI 1.6 (“Archival Moving Image Materials” section).
- 5XX -- Notes of Particular Interest
- 546 Language: If not apparent from rest of
description, note language(s) of the spoken, sung, or written
content of video. Indicate captioning or signing.
(Title proper: Kino pravada)
In French with English subtitles.
Dubbed into English.
- 511 Cast: featured players, performers, narrators
who appear on screen, or presenters (7.7B6 & LCRI). First indicator
determines display constant.
511 1 Robert Redford, Paul Newman
511 0 Host: Meryl Streep. (0 = No display constant supplied;
cataloger must add if desired)
- 508 Credits: persons other than the cast
who have contributed to the artistic or technical production
of the video, including narrators represented by voice only
(apply LCRI 7.7B6).
508 Camera, Steve Luhring ; music, David Marsh.
- 500/518 Edition and History:Frequently work
bears some relationship to another work. It may be based on
a literary work, may be a recording of a live performance, etc.
A related work added entry may be appropriate. Use 518
when note states date/time and/or place of recording, filming,
execution, or broadcast.
- 500 Physical Description:
- Sound channels: see 300 |b
- Note sound characteristics other than no. of sound channels
here (i.e., Dolby, mono. compatible, Hi-Fi, etc.) if considered
- 538 Videorecording system: Note technical
specifications for videorecording system used (VHS,
Beta, etc.). Broadcasting standards: NTSC is
U.S. standard; PAL and SECAM,
European standards. These are not compatible. Don't note NTSC.
Do note if video is PAL or SECAM (both also effect transmission
from vcr to tv).
- 500 Accompanying Material
Prefer 300 |e, instead of 500. If 300 |e doesn't allow sufficient
description, describe more fully in 500.
- 521 Audience
Add if item explicitly states audience level and item seems
unlikely to be of interest outside recommended audience.
- 500 Other Formats Available
Don't apply 7.7B16. This type of note can be misleading
to users, who could interpret that KSU owns the other formats
- 520 Summary
Since videos aren't easily browsable, give a brief, objective
description of the contents unless obvious from the rest of
Provide if readily available from piece.
- 6XX -- Subject Headings
Delete/do not add form headings or subdivisions of the type:
650 0 Video recordings.
650 0 [Topic] |v or |x Videocassettes.
For videos produced with captions or sign language
for viewing by the hearing impaired, add:
650 0 Video recordings for the hearing impaired.
Original and Problem Copy Catalogers:
In addition to the general guidelines for assigning subject
headings found in LC's Subject Cataloging Manual: Subject Headings,
apply the special guidelines in H2230
for visual materials. Refer to other specialized instruction
sheets as needed.
- 7XX -- Added Entries
Follow 21.29-21.30; LCRI 21.29D. Delete |h from 7XX,
Original and Problem Copy Catalogers:
The 050 field on DLC records for videocassettes
may be incomplete (only class number
provided). Treat these records as problem copy. Otherwise
follow LC's classification practice for visual materials (CSB
48, p. 44-45).
- 007 Code general (v =
videorecording) and specific (f = videocassette)
material designation elements of the “Video recording” tab.
- 008 Follow guidelines provided in “Coding
the Fixed Field in Monographic Holdings Records.”
- 852 Add |k VIDEO TAPE as last element
- 866 Add holdings information if item is
Generally use item type video
; for non-circulating
videos, use no loan
. If 2 or more pieces
circulate together as a unit with the same OCR number, change
to reflect total number and mark
for Circulation Review
. Fill in item note