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Cataloging & Serials: Monographs
Cataloging Nonserial Video: Original Cataloging

Purpose: Provides guidelines for original and copy cataloging of nonserial videocassettes.

Performed by: Original and Designated Copy Catalogers.


Pre-Cataloging

  • To View or Not to View:
      Ideally viewing should be done since the video itself is the chief source, but viewing is also one of the most time-consuming components of cataloging. Videos requiring original cataloging are always viewed; those with copy are viewed at the discretion of the cataloger (when there is a question of record selection, when eye-readable information on the piece and the record don't provide enough data for subject cataloging, etc.). When viewing always scan the entire video because title frames are not necessarily restricted to the beginning of the tape.
  • Verifying bib record:
      Verify that the bibliographic record (transferred from OCLC) matches the item. If it does not match, search OCLC for a matching record and overlay the incorrect record.
  • Sources of Information:
    • Chief Source: AACR2r 7.0B1 defines the chief source as (1) the title frames (written or printed material not part of the subject content; can appear toward the end as well as the beginning of the tape) and (2) the integral (physically inseparable) container, e.g. videocassette, and its label. If information does not appear in the item itself, these external sources can serve as the chief source (listed in order of preference) : (1) accompanying textual material (guides, scripts, etc.), (2) physically separate container (case which holds the video, etc.), and (3) other sources (publisher's catalogs, selection tools, etc.).
    • Prescribed Sources of Information:
      Examine the chief source first, extracting information if present for these areas:
      • Title and statement of responsibility
      • Edition
      • Publication, distribution
      • Series
      If not found in the chief source, examine (1) accompanying material, (2) non-integral container for information for these areas:
      • Edition
      • Publication, distribution
      • Series
      If not found in any of the above sources, information can be taken from any source for these areas:
      • Physical description
      • Notes
      • Standard number
      Information may be taken from outside the prescribed sources but must be enclosed in square brackets.

Editing fixed field

Note: All fixed field elements must be checked and edited according to cataloging procedures. Copy catalogers: The following fixed field elements must be added or edited for correct display of information in OPAC:

Leader

  • Status – do not change
  • Type – should be “g”
  • Bib/l – should be “m”
  • Enc/l – do not change
  • Form – do not change

006 Do not add/check/delete.
007 Check/edit all elements of “Video Recording” tab.
008 Edit all elements of 008 to match piece and related variable fields.

Editing variable fields

  • 028 -- Publisher no.:
    • The first indicator identifies the type of publisher no.; the second indicator controls generation of note and/or added entry.
    • 1st indicator: Use 4 (Videorecording number) (all other values apply to sound recordings and scores)
    • 2nd indicator: Use either 0 (no note, no added entry) or 2 (note, no added entry).
    • Do not use values 1 or 3; KSU does not make added entries for publisher nos.
      Older records may have the publisher no. located in the 037 and/or 500.
  • 1XX, 245 -- Main entry:
    • Main entry may be under title, corporate body, or personal name.
    • Copy catalogers: check for typographical errors, errors in tagging, or other obvious mistakes.
    • Title main entry (21.1C1, 21.6C2) is quite common because videos are often the result of diverse contributions by many people and corporate bodies, e.g., feature films released on video. Sometimes uniform title main entry is appropriate, such as when a film has been dubbed into a different language (130 with |l). Subtitled films, on the other hand, should not be treated in the same way (no 130, shelflist like original language version) (25.5C1).
    • Performing group (21.1B2e) is possible if the group's responsibility exceeds "mere performance, execution, etc.", i.e., the group is clearly primarily responsible for the work (for example, a performance by an improvisational acting group). For some types of music videos, apply 21.23C1, 21.23D1, and LCRI 21.23C, which will result either in principal performer or title main entry depending on layout of bib. data.
    • Individual author is possible if the individual is clearly primarily responsible for the content, such as a classroom lecture.
  • 245 -- Title and statement of responsibility:
    • 245 |a Frequently, credits for performer, director, producer, "presenter", etc., precede or follow the title. Follow LCRI 7.1B1 to determine the title proper.
    • 245 |h Appropriate GMD:
      • AACR2r (Desc a): videorecording
      • AACR1r (Desc i): Videorecording
      • The GMD should be enclosed in brackets. Occasionally the wrong term or form is found on contributed records (videocassette, videorecordings, VIDEORECORDING, etc.) and should be corrected.
    • 245 |b Parallel titles, often encountered in opera videos and some feature films, should be transcribed as instructed in 7.1D and 1.1D.

Jules and Jim |h [videorecording] = |b Jules et Jim (French film, dubbed in English. Both original and English title appear in chief source)

A bout de souffle |h [videorecording] = |b Breathless (Original French sound track with English subtitles. Both titles appear in chief source)

    • 245 |b Transcribe as other title information, an original title in the same language as the title proper (1.1D3).

      After midnight |h [videorecording] : |b Captain Carey, USA (American film, subsequently released in Britain under title After midnight. Both titles appear in chief source)

    • 245 |c Statement of responsibility
      • Original Cataloging: Follow 7.1F1 and its LCRI to determine which names to include in the statement of responsibility. Those contributors excluded from the 245 |c may be eligible for inclusion in the notes area (see 511 and 508 below).
      • Copy Cataloging: If the data that would go in the 245 |c according to 7.1F1 and its LCRI is found in 5XX instead, don't edit merely to shift to 245 |c. If record lacks statement of responsibility data, add following 7.1F1 and LCRI.
  • 246 -- Variant Titles: Frequently videos bear variant titles (as defined in 21.2A1). (In older records, variant title information may be found in 500 note and 740 instead of 246.)
  • 260 -- Imprint:
    • 260 |b Reserve for publisher, distributor, or releasing agency. Do not name a production agency or producer here unless the entity is responsible for publishing activities as well as artistic/intellectual creation. The purchase order record may provide a clue as to which entity (or entities) belongs here.
    • If known, add a statement of function (e.g., [distributor]) following the name if the function is not already clear from the context (1.4E).
    • If a parent company and its subsidiary are both named, generally select the subsidiary for the 260 |b.

      Columbia Pictures, not Gulf & Western
      MGM/UA Home Video, not Turner Entertainment Co.

    • 260 |c A video may contain a bewildering assortment of dates (dates of publication, distribution, release, and/or original production). Dates of publication, distribution, or release are appropriate here. Record in a note a date of original production that differs from the date of publication, distribution, or release by more than two years (7.4F2, 7.7B9, and 7.7B7 and their LCRIs).
    • Video reissues of old films: a recent copyright date applying to container artwork, etc., not to the work itself--which is known to have been made years earlier--may be used to infer a date of publication (bracket). If known, give the date of production or original release in a note.

      260 ..., |c [1992]
      500 Originally produced as a motion picture in 1964.

    • If the original copyright date (applying to film itself) is known, it should be recorded in the 260, not 500.

      260 ..., |c c1959.
      (only known date)

      260 ..., |c [1991], c1942.
      (copyright for container package design and copyright for film content are only known dates)

    • When viewing a video: if a date is too small or fuzzy to read clearly, transcribe as nearly as possible what appears to be there. Original catalogers may want to add "[?]" after the date and a 500 note indicating the information was in part unreadable.
  • 300 -- Physical description
    • 300 |a Do not apply 7.5B1 option (use "x videocassette(s)", not "x cassette(s)" (cf. LCRI 1.1C).
    • Duration: Record as instructed in 1.5B4 and its LCRI.
    • 300 |b Sound Characteristics:
      • Specify “sd.” (sound) or “si.” (silent) to indicate presence or absence of sound track (7.5C3).
      • Number of Sound Channels (mono., stereo.): LOCAL POLICY: KSU deviates from AACR2r by placing this information in the 300 |b, rather than in a note (7.7B10a).

        Example:
        1 videocassette (VHS) (30 min.) : |b sd. (stereo.), col. ; |c 1/2 in.

      • Color: Specify “col.” or “b&w” to indicate whether film is color or black & white. If a combination, state succinctly (7.5C4).
    • 300 |c Dimensions: specify width of videotape in inches (e.g., 1/2 in.)
    • 300 |e Describe accompanying material here (7.5E, 1.5E1d). Use, if possible, the same term as on piece (i.e. teacher's guide, manual, workbook, etc.) If piece doesn't provided a term, choose an appropriate term (booklet, pamphlet, etc.) The physical description may be added in parentheses following the extent of the accompanying material (this is not essential for most accompanying textual material). If further details are needed, add them in a note.
  • 4XX-8XX If video is part of a television series, the television program may or may not be treated as a genuine series: follow LCRI 1.6 (“Archival Moving Image Materials” section).
  • 5XX -- Notes of Particular Interest
    • 546 Language: If not apparent from rest of description, note language(s) of the spoken, sung, or written content of video. Indicate captioning or signing.

      In English.
      (Title proper: Kino pravada)

      In French with English subtitles.

      Dubbed into English.

      500 Closed-captioned.

    • 511 Cast: featured players, performers, narrators who appear on screen, or presenters (7.7B6 & LCRI). First indicator determines display constant.

      511 1 Robert Redford, Paul Newman
      (1=Cast:)

      511 0 Host: Meryl Streep. (0 = No display constant supplied; cataloger must add if desired)

    • 508 Credits: persons other than the cast who have contributed to the artistic or technical production of the video, including narrators represented by voice only (apply LCRI 7.7B6).

      508 Camera, Steve Luhring ; music, David Marsh.

    • 500/518 Edition and History:Frequently work bears some relationship to another work. It may be based on a literary work, may be a recording of a live performance, etc. A related work added entry may be appropriate. Use 518 when note states date/time and/or place of recording, filming, execution, or broadcast.

    • 500 Physical Description:
      • Sound channels: see 300 |b
      • Note sound characteristics other than no. of sound channels here (i.e., Dolby, mono. compatible, Hi-Fi, etc.) if considered significant.

    • 538 Videorecording system: Note technical specifications for videorecording system used (VHS, Beta, etc.). Broadcasting standards: NTSC is U.S. standard; PAL and SECAM, European standards. These are not compatible. Don't note NTSC. Do note if video is PAL or SECAM (both also effect transmission from vcr to tv).

      538 VHS.

    • 500 Accompanying Material

      Prefer 300 |e, instead of 500. If 300 |e doesn't allow sufficient description, describe more fully in 500.

    • 521 Audience

      Add if item explicitly states audience level and item seems unlikely to be of interest outside recommended audience.

    • 500 Other Formats Available

      Don't apply 7.7B16. This type of note can be misleading to users, who could interpret that KSU owns the other formats too.

    • 520 Summary

      Original Cataloging:

      Since videos aren't easily browsable, give a brief, objective description of the contents unless obvious from the rest of the record.

      Copy Cataloging:

      Provide if readily available from piece.

  • 6XX -- Subject Headings

    All Catalogers:

    Delete/do not add form headings or subdivisions of the type:
    650 0 Video recordings.
    650 0 [Topic] |v or |x Videocassettes.

    For videos produced with captions or sign language for viewing by the hearing impaired, add:
    650 0 Video recordings for the hearing impaired.

    Original and Problem Copy Catalogers:

    In addition to the general guidelines for assigning subject headings found in LC's Subject Cataloging Manual: Subject Headings, apply the special guidelines in H2230 for visual materials. Refer to other specialized instruction sheets as needed.

  • 7XX -- Added Entries

    Follow 21.29-21.30; LCRI 21.29D. Delete |h from 7XX, 8XX.

  • Classification

    Original and Problem Copy Catalogers:

    The 050 field on DLC records for videocassettes may be incomplete (only class number provided). Treat these records as problem copy. Otherwise follow LC's classification practice for visual materials (CSB 48, p. 44-45).

  Holdings Record:

  • 007 Code general (v = videorecording) and specific (f = videocassette) material designation elements of the “Video recording” tab.
  • 008 Follow guidelines provided in “Coding the Fixed Field in Monographic Holdings Records.”
  • 852 Add |k VIDEO TAPE as last element of 852.
  • 866 Add holdings information if item is multi-part.

Item Record:

Generally use item type video; for non-circulating videos, use no loan. If 2 or more pieces circulate together as a unit with the same OCR number, change piece count to reflect total number and mark for Circulation Review. Fill in item note if needed.



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