Cataloging & Serials: Monographs
Cataloging Nonserial Videorecordings: Copy Cataloging
Purpose: Provides guidelines for copy cataloging of nonserial
videocassettes and DVDs (digital video discs). DVDs (first introduced
in March 1997) look like CDs/CD-ROMs (grooveless, 4 3/4 inches in
diameter), but DVD cases generally have somewhat different dimensions
than CD jewel cases.
Performed by: Designated Copy Catalogers.
- To View or Not to View:
Although the video itself is the chief source, copy catalogers
rarely need to view videos. Do view the video when there is
a question of record selection or when eye-readable information
on the piece and the record don't provide enough data for subject
cataloging. When viewing always scan the entire video
because title frames are not necessarily restricted to the beginning
of the video.
- Verifying bib record:
Verify that the bibliographic record (transferred from OCLC)
matches the item. If it does not match, search OCLC for a matching
record and overlay the incorrect record.
- Sources of Information:
- Chief Source (listed in order of preference):
- Title frames (written or printed material
not part of the subject content; can appear toward the end
as well as the beginning of the video)
- Videocassette and its label or DVD and
- If information does not appear in/on the item itself,
these external sources can serve as the chief source:
- accompanying textual material (guides, scripts, etc.)
- physically separate container (case which holds the
videocassette or DVD)
- other sources (publisher's catalogs, selection tools,
etc.). Copy catalogers should not consult outside sources
unless absolutely necessary.
- Prescribed Sources of Information:
Information may be taken from outside the prescribed sources
but must be enclosed in square brackets.
- Title and statement of responsibility : Chief source
- Edition : Chief source of information, accompanying material,
- Publication, distribution, etc. : Chief source of information,
accompanying material, container
- Physical description : Any source
- Series : Chief source of information, accompanying material,
- Notes : Any source
- Standard number : Any source
Editing fixed field
Note: All fixed field elements should be verified.
- Status – do not change
- Type – should be "g"
- Bib/l – should be "m"
- Enc/l – do not change
- Form – do not change
006 Do not add/check/delete.
007 Check/edit all elements of "Video Recording" tab.
008 Edit all elements of 008 to match piece and related variable
Editing variable fields
- 245 (Title and statement of
- 245 |a (Title) - Frequently, credits for performer,
director, producer, "presenter", etc., precede or follow
the title in the chief source. Such credits are generally
not considered part of the title. If they have been treated
as such, leave the 245 |a as is, but add a 246 to provide access
to the actual title.
245 00 |a Twentieth Century Fox presents Star wars
246 30 |a Star wars
- 245 |h (General material designation) - The GMD follows
the title proper (|a, |n, |p) and precedes |b and/or |c. The
GMD should be enclosed in brackets.
- AACR2r (Desc a): videorecording
- AACR1r (Desc i): Videorecording
- Occasionally the wrong term or form is found on contributed
records (videocassette, videorecordings, VIDEORECORDING,
etc.) and should be corrected.
- 245 |c (Statement of responsibility) - Add/Check. Generally
persons or bodies credited in the chief source with some degree
of overall responsibility (e.g., production companies, directors,
producers, writers) are found here. If these are found in 5XX
fields instead, leave there.
- 246 (Variant titles)
- Examine video label and front, back, and spine of container for
possible variant titles. Check 246 for typographical erros and errors
in tagging. Any initial articles should be dropped. See Additional
Title Added Entries for information on adding any needed 246
- 260 (Imprint) - Generally,
do not change or edit unless information is incorrect. Transcribe
information as it appears in prescribed source.
- 260 |b (Publisher, etc.) - Reserve for publisher,
distributor, or releasing agency. Do not name a production
agency or producer here unless the entity is responsible for
publishing activities as well as artistic/intellectual creation.
A statement of function (e.g., [distributor]) may be
found following the name if the function was known, but not
already clear from the context. If a parent company and
its subsidiary are both named on the piece, generally
only the subsidiary is recorded in the 260 |b.
Columbia Pictures, not Gulf & Western
MGM/UA Home Video, not Turner Entertainment Co.
- 260 |c (Date) - A video may contain a bewildering assortment
of dates (dates of publication, distribution, release, and/or
original production, etc.). Dates of publication, distribution,
or release are appropriate here. A date of original production
that differs from the date of publication, distribution, or
release by more than two years is generally recorded in a note.
There is little uniformity in the way dates are recorded in
bibliographic records when a number of dates are involved. Be
accepting, provided there is no question that the record and
piece match. The 008 "Publication Status" code and "Date 1 and
2" should match the date information in the variable fields
(260 |c and pertinent 5XX fields).
- Video reissues of old films are a good case in point:
A recent copyright date applying to container artwork,
etc., not to the work itself--which is known to have been
made years earlier--might be recorded as found OR used to
infer a date of publication (bracketed). In addition a date
of production or original release may be found in a note.
260 ..., |c c1992. OR
260 ..., |c 
500 |a Originally produced as a motion picture in 1946.
If the original copyright date (applying to film itself)
is stated on piece, it might be recorded in the 260 also.
260 ..., |c , c1947.
(copyright for container package design and copyright for
film content are only known dates)
If the original copyright date is the only known date:
260 ..., |c c1947.
- 300 (Physical description)
- 300 |a (Extent of item) - Should be recorded as "x
videocassette(s)" or "x videodisc(s).
300 |a 3 videocassettes
300 |a 1 videodisc
- Duration: Check. If the playing time is stated
on the video, look for corresponding data in the record
(generally in 300 |a). If there is a slight discrepancy
between what is on the record and what is on the piece,
leave the record unchanged. If there is a major discrepancy,
you may have a non-matching record. If the running time
is not stated in the record, but is readily found on the
piece, add the duration if it can be done quickly. If
the video contains more than one substantial work, the individual
durations may be found in a note.
- Multi-piece sets: if the duration stated on the
individual pieces is uniform or approximately uniform, the
record may state the uniform duration or the total running
time of the set. Accept whichever way the duration is given,
provided the information is accurate. In either case, the
008 "Running Time" always reflects the total.
300 |a 2 videocassettes (ca. 60 min. each) OR 300
|a 2 videocassettes (ca. 120 min.)
008 Running Time: 120
- 300 |b (Other physical details) - Check.
- Sound Characteristics: Specify "sd."
(sound) or "si." (silent) to indicate presence or absence
of sound track.
- Color: Check.
- Specify "col." or "b&w" to indicate whether the video
is color or black & white. If a combination, state succinctly.
300 |a 1 videocassette (75 min.) : |b sd.,
col. with b&w sequences ; |c 1/2 in.
- 300 |c (Dimensions) - Check.
- Videocassettes: Specify width of videotape in inches.
- Videodiscs: Specify diameter of videodisc in inches.
300 |a 1 videocassette (30 min.) : |b sd., col. ; |c
300 |a 1 videodisc (ca. 20 min.) : |b sd., b&w ; |c
4 3/4 in.
300 |e (Accompanying material) - Add/check. The record
may describe accompanying material here and/or in a note.
If the record describes accompanying material which KSU lacks,
delete from the record.
- 4XX-8XX (Series) - If
the video is part of a television series, the "series" may be found
in 4XX-8XX or 245 |a, |n, |p or 5XX/730. If the item is part of
a numbered series, including numbered episode(s) of a TV series,
follow Series Verification for
- 5XX (Notes)
Notes should generally be entered in the bibliographic record
in the following order. The correct MARC field for that particular
type of note is in parentheses. Do not change the order of
notes that are already in the bibliographic record. Edit existing
notes only if obviously wrong. If adding a note to the bibliographic
record, add it in the order described below.
- Nature or form (500)
500 |a Documentary.
500 |a Opera in three acts.
- Language (546) - Used to note language(s) of the spoken,
sung, or written content of the video if not apparent from the
rest of the description. Also used to indicate captioning or
signing. In older records, the language note may be tagged 500.
546 |a In English.
546 |a French dialogue; English subtitles.
546 |a Dubbed into English.
546 |a Closed-captioned.
- Source of title proper (500) - Should be used if the
title in the 245 is taken from a source other than the chief
source of information.
500 |a Title from container.
500 |a Title from accompanying booklet.
- Variations in title (500) - This note may be used in
records that were entered into OCLC before format integration
took place. This note was used to record variant titles, which
would then be traced in 740 fields. Generally, accept these
notes and the title added entries. Do not change these to 246
notes. However, use the 246 field for records which do not have
the 500/740 fields and need additional title added entries.
- Cast (511) - Used for featured participants, players,
performers, narrators, or presenters. Generally, on-screen narrators
are recorded in the 511 field; voice-over narrators in the 508
field. First indicator determines display constant:
0 = No display constant provided (function is stated within
the text of the note)
1 = Cast:
Principal persons or bodies featured in 511 are generally traced
in 7XX fields.
511 0 |a Host: Meryl Streep.
511 0 |a Voices: Matthew Broderick (adult Simba), James
Earl Jones (Mufasa), Jeremy Irons (Scar), Madge Sinclair
(Sarabi), Ernie Sabella (Pumbaa), Nathan Lane (Timon), Niketa
Calame (young Nala).
511 1 |a Robert Redford, Paul Newman, Katherine Ross.
511 1 |a Judith Blegen, Luciano Pavarotti, Sesto Bruscantini,
Brent Ellis, Lousie Wohlafka, Metropolitan Opera Orchestra,
Chorus, and Ballet.
- Creation/production credits (508) - Used for individuals
or organizations (other than cast members) who have contributed
significantly to the artistic or technical production of the
video. Generally, voice-over narrators are recorded in the 508;
on-screen narrators in the 511 field. Credits may or may not
be provided for educational videos but are commonly provided
for video releases of motion pictures. These names may or may
not be traced in 7XX fields.
508 |a Photography, George Barnes; music, David Raskin.
508 |a Produced and directed by Robert Aldrich ; screenplay
by A.I. Bezzerides ; music composed and conducted by Frank
Devol ; photography by Ernest Lazlo.
- Edition and history (500 or 518) - Do not add/edit.
A video may bear a relationship to another work (e.g., may be
based on a literary work, may have an original master in a different
medium, etc.). In such cases a 500 note and related work
added entry (700 author/title heading or 730) may be present.
A 518 field is used when the note states date/time and/or
place of recording, filming, execution, or broadcast.
500 |a Based on the novel The bride of Lammermoor / Walter
700 1 |a Scott, Walter, |c Sir, |d 1771-1832. |t Bride of
500 |a Libretto, by composer, based on Georg Buchner's Woyzeck.
700 1 |a Buchner, Georg, |d 1813-1837. |t Woyzeck.
500 |a ["Videocassette" or "Videodisc"] release of the [year]
500 |a Originally ["produced" or "released" as motion picture
500 |a Remake of the 1933 motion picture of the same name.
500 |a Originally broadcast on the CBS television program:
730 0 |a 60 minutes (Television program)
518 |a Videotaped at the Barbican Centre, London, Dec.
- Physical description (538, etc.)
- Sound channels (mono., stereo.) - In more recent
records, this and other sound and color characteristics
are typically recorded as part of the 538 note, but in earlier
records such data may be located in a separate 500 note
or 300 |b. Accept any of these.
538 |a VHS, mono.
500 |a Hi-Fi stereo., digitally mastered, Dolby system.
300 |a 1 videocassette : |b sd. (mono.), col. ; |c 1/2
- Videorecording system
Note videorecording system used (DVD, VHS, Beta, etc.).
In earlier records this data may be found in a 500 note
or in 300 |a instead of 538; accept any of these. Videocassette
broadcasting standards: NTSC is U.S. standard; PAL
and SECAM, European standards. These are not compatible
and effect transmission from vcr to tv. It is not essential
that NTSC be noted, but if stated in the record, accept.
538 |a DVD.
538 |a VHS.
538 |a VHS (NTSC).
300 |a 1 videocassette (VHS) : |b sd., col. ; |c 1/2
- Accompanying material (500) - May be noted here and/or
in 300 |e. Check for accuracy. Delete data if KSU does not have
the accompanying material described in the record.
300 |a .... + |e 1 booklet ( p.).
500 |a Cast list, credits, and program notes in booklet.
500 |a With facilitator's guide "Active listening" (22 p.
; 29 cm.).
- Audience (521) - Used if item explicitly states audience
level and item seems unlikely to be of interest outside recommended
audience. First indicator controls display constants. In earlier
records, audience notes may be tagged 500.
521 |a For 9-12 year old.
521 8 |a MPAA rating: R. (Accept movie rating notes if in
record; do not add if lacking)
- Other formats available (500) - Delete any notes regarding
formats not held by KSU.
Delete: 500 |a Issued also as videodisc. [In the
record for a videocassette]
- Summary (520) - Commonly found in records for videorecordings.
Accept as provided in the record. Do not add if summary note
is not included in the record.
- Contents (505) - May be either a complete or partial
listing of the contents of a multi-part set. Add a contents
note with the titles of the individual volumes, if such a note
is not already present AND if the individual volumes have distinctive
- Local notes (590) - These notes should always be the
last notes in the bibliographic record. They include information
unique to the library's copy. They can also include notes indicating
that the item is part of a particular collection.
590 |a NEH grant purchase.
- 6XX (Subject headings) - Verify that
the record contains at least one LC Subject Heading (6XX with 2nd
indicator zero). If there are other types of subject headings in
the record, do not delete these fields.
Delete/do not add form headings or subdivisions of the type:
650 0 |a Video recordings.
650 0 |a [Topic] |v or |x Videocassettes.
For videos obviously produced with captions or sign language
for viewing by the hearing impaired, add:
650 0 |a Video recordings for the hearing impaired.
- 7XX (Added entries) - Are commonly found
in video records, typically for: persons or bodies named in 245
|c, 260 |b, featured performers (511), persons or bodies making
significant technical contributions (508), and related works.
Check for typographical entries, errors in tagging, and other
Add only obviously missing access points.
Delete |h from 7XX, 8XX.
The 050 field on DLC records for videos may be incomplete
(only class number provided). Treat these records as problem
copy. Questions: route to Humanities Cataloger.
Adult fiction films (except experimental and animated films):
use PN1997 if the primary purpose is entertainment. Films that are
dramatizations of literary works are classed under the literary author
number only if the intention is clearly to teach or criticize the
author or the author's style or to provide opportunities for discussion
rather than to entertain.
Adult animated films: use PN1997.5 when the video is explicitly
described as such.
Experimental films: use PN1995.9.E96 when the video is explicitly
described as such.
Operas: use M1500 when the video is explicitly described
as such (in 245-5XX and 650 0 Operas). Double cutter: The first cutter
is for the composer (regardless of whether the composer is represented
as a main or added entry in the record). If a cutter has already been
established for that composer within M1500, use it. The second cutter
is based on the uniform title (240) if present or title proper (245
|a) if 240 is lacking. Shelflist for translation when the opera is
obviously sung in a language other than the original.
- 007 Code general material designation (v = videorecording)
and specific material designation (f = videocassette or d
= videodisc) elements of the "Video recording" tab.
- 008 Follow guidelines provided in "Editing
the MARC Holdings 008 Field."
- 852 Add |k VIDEO TAPE or |k DVD as last element
- 866 Add holdings information if item is multi-part. See
"Creating MFHD Records"
for recording the holdings. If the item lacks enumeration, see section
5 of that document. Supply the appropriate language code in 008
"Language" when the 866 field contains enumeration (v., pt., Bd.,
and the like).
Generally use item type video; for non-circulating videos,
use no loan.
If 2 or more pieces circulate together as a unit with the same barcode
number, change piece count to reflect total number (not counting
container) and mark for Circulation Review. Fill in item note
Generally large boxed sets are not kept together in their original
outer containers because this would limit access to the materials.
However exceptions may be made if the outer container supplies important
information not found elsewhere (notes about the program content,
performers, and the like).