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Cataloging & Serials: Monographs
Cataloging Nonserial Videorecordings: Copy Cataloging

 



Purpose: Provides guidelines for copy cataloging of nonserial videocassettes and DVDs (digital video discs). DVDs (first introduced in March 1997) look like CDs/CD-ROMs (grooveless, 4 3/4 inches in diameter), but DVD cases generally have somewhat different dimensions than CD jewel cases.

Performed by: Designated Copy Catalogers.


Pre-Cataloging

  • To View or Not to View:

      Although the video itself is the chief source, copy catalogers rarely need to view videos. Do view the video when there is a question of record selection or when eye-readable information on the piece and the record don't provide enough data for subject cataloging. When viewing always scan the entire video because title frames are not necessarily restricted to the beginning of the video.

  • Verifying bib record:

      Verify that the bibliographic record (transferred from OCLC) matches the item. If it does not match, search OCLC for a matching record and overlay the incorrect record.

  • Sources of Information:

    • Chief Source (listed in order of preference):

      1. Title frames (written or printed material not part of the subject content; can appear toward the end as well as the beginning of the video)
      2. Videocassette and its label or DVD and its label
      3. If information does not appear in/on the item itself, these external sources can serve as the chief source:

        • accompanying textual material (guides, scripts, etc.)
        • physically separate container (case which holds the videocassette or DVD)
        • other sources (publisher's catalogs, selection tools, etc.). Copy catalogers should not consult outside sources unless absolutely necessary.

    • Prescribed Sources of Information:
      Information may be taken from outside the prescribed sources but must be enclosed in square brackets.

      • Title and statement of responsibility : Chief source of information
      • Edition : Chief source of information, accompanying material, container
      • Publication, distribution, etc. : Chief source of information, accompanying material, container
      • Physical description : Any source
      • Series : Chief source of information, accompanying material, container
      • Notes : Any source
      • Standard number : Any source

Editing fixed field

Note: All fixed field elements should be verified.

Leader

  • Status – do not change
  • Type – should be "g"
  • Bib/l – should be "m"
  • Enc/l – do not change
  • Form – do not change

006 Do not add/check/delete.
007 Check/edit all elements of "Video Recording" tab.
008 Edit all elements of 008 to match piece and related variable fields.


Editing variable fields

  • 020 (ISBN) - Verify. If the ISBN on the piece is not reflected in the bib record, add an 020 with the ISBN for the piece in hand. Each additional ISBN should be entered in its own 020 field. An exception to this may be made if the record is for a large multi-volume or multi-piece set, and adding all the ISBNs would make the record too large.

    An ISBN that is incorrect (e.g., not the proper number of digits) should be entered in a subfield |z.

  • 028 (Publisher no.) - Check/add. In older OCLC records the videorecording number may be located in an 037 field and/or 500 (often in the form of a quoted note). If found in the record, accept these older means of tagging.

    • 1st indicator: Use 4 (Videorecording number)
    • |a Publisher number - The number should be recorded exactly as it appears on piece (including any spaces, punctuation, prefixes and suffixes), but excluding designations such as no., nr., cat. no.
    • |b Source - The source of the publisher number (i.e. entity named in 260 |b).

      Examples

      Single no.:
      028 42 |a 4112818 |b 20th Century Fox Home Entertainment

      Range of consecutive nos.:
      028 41 |a WG2209--WG2213 |b WGBH (may find recorded thusly or each no. in separate 028 fields)

      Group of non-consecutive nos.:
      028 40 |a FROL-1903, FROL-1908 |b PBS Video (may find recorded thusly or each no. in separate 028 fields)

      Variant forms of publisher no.:
      028 40 |a 2038 |b Kultur
      028 40 |a 2038V |b Kultur
      500 |a Kultur: 2038 (additional number on cassette: 2038V).

  • 050 or 090 (Library of Congress call number) - Do not edit the call number in this field. If it is necessary to edit or add an LC call number, it is done in the holdings record. Refer to Classification Practice for further guidance on classification of fiction films and operas.

  • 1XX, 245 (Main entry)

    • Main entry may be under title, corporate body, or personal name.
    • Generally, do not question choice of main entry.
    • Check for typographical errors, errors in tagging, or other obvious mistakes.
  • 245 (Title and statement of responsibility)

    1. 245 |a (Title) - Frequently, credits for performer, director, producer, "presenter", etc., precede or follow the title in the chief source. Such credits are generally not considered part of the title. If they have been treated as such, leave the 245 |a as is, but add a 246 to provide access to the actual title.

      Example

      245 00 |a Twentieth Century Fox presents Star wars
      246 30 |a Star wars

    2. 245 |h (General material designation) - The GMD follows the title proper (|a, |n, |p) and precedes |b and/or |c. The GMD should be enclosed in brackets.

      Appropriate GMD:

      • AACR2r (Desc a): videorecording
      • AACR1r (Desc i): Videorecording
      • Occasionally the wrong term or form is found on contributed records (videocassette, videorecordings, VIDEORECORDING, etc.) and should be corrected.

    3. 245 |c (Statement of responsibility) - Add/Check. Generally persons or bodies credited in the chief source with some degree of overall responsibility (e.g., production companies, directors, producers, writers) are found here. If these are found in 5XX fields instead, leave there.

  • 246 (Variant titles) - Examine video label and front, back, and spine of container for possible variant titles. Check 246 for typographical erros and errors in tagging. Any initial articles should be dropped. See Additional Title Added Entries for information on adding any needed 246 fields.

  • 260 (Imprint) - Generally, do not change or edit unless information is incorrect. Transcribe information as it appears in prescribed source.

    1. 260 |b (Publisher, etc.) - Reserve for publisher, distributor, or releasing agency. Do not name a production agency or producer here unless the entity is responsible for publishing activities as well as artistic/intellectual creation. A statement of function (e.g., [distributor]) may be found following the name if the function was known, but not already clear from the context. If a parent company and its subsidiary are both named on the piece, generally only the subsidiary is recorded in the 260 |b.

      Examples

      Columbia Pictures, not Gulf & Western
      MGM/UA Home Video, not Turner Entertainment Co.

    2. 260 |c (Date) - A video may contain a bewildering assortment of dates (dates of publication, distribution, release, and/or original production, etc.). Dates of publication, distribution, or release are appropriate here. A date of original production that differs from the date of publication, distribution, or release by more than two years is generally recorded in a note. There is little uniformity in the way dates are recorded in bibliographic records when a number of dates are involved. Be accepting, provided there is no question that the record and piece match. The 008 "Publication Status" code and "Date 1 and 2" should match the date information in the variable fields (260 |c and pertinent 5XX fields).

    • Video reissues of old films are a good case in point:

      A recent copyright date applying to container artwork, etc., not to the work itself--which is known to have been made years earlier--might be recorded as found OR used to infer a date of publication (bracketed). In addition a date of production or original release may be found in a note.

      260 ..., |c c1992. OR
      260 ..., |c [1992]
      500 |a Originally produced as a motion picture in 1946.

      If the original copyright date (applying to film itself) is stated on piece, it might be recorded in the 260 also.

      260 ..., |c [1992], c1947.
      (copyright for container package design and copyright for film content are only known dates)

      If the original copyright date is the only known date:

      260 ..., |c c1947.

  • 300 (Physical description)

    1. 300 |a (Extent of item) - Should be recorded as "x videocassette(s)" or "x videodisc(s).

      Examples

      300 |a 3 videocassettes
      300 |a 1 videodisc

      • Duration: Check. If the playing time is stated on the video, look for corresponding data in the record (generally in 300 |a). If there is a slight discrepancy between what is on the record and what is on the piece, leave the record unchanged. If there is a major discrepancy, you may have a non-matching record. If the running time is not stated in the record, but is readily found on the piece, add the duration if it can be done quickly. If the video contains more than one substantial work, the individual durations may be found in a note.

      • Multi-piece sets: if the duration stated on the individual pieces is uniform or approximately uniform, the record may state the uniform duration or the total running time of the set. Accept whichever way the duration is given, provided the information is accurate. In either case, the 008 "Running Time" always reflects the total.

      Examples

      300 |a 2 videocassettes (ca. 60 min. each) OR 300 |a 2 videocassettes (ca. 120 min.)
      008 Running Time: 120

    2. 300 |b (Other physical details) - Check.

      • Sound Characteristics: Specify "sd." (sound) or "si." (silent) to indicate presence or absence of sound track.
      • Color: Check.

        • Specify "col." or "b&w" to indicate whether the video is color or black & white. If a combination, state succinctly.

          Example:

          300 |a 1 videocassette (75 min.) : |b sd., col. with b&w sequences ; |c 1/2 in.

    3. 300 |c (Dimensions) - Check.

      • Videocassettes: Specify width of videotape in inches.
      • Videodiscs: Specify diameter of videodisc in inches.

        Examples:

        300 |a 1 videocassette (30 min.) : |b sd., col. ; |c 1/2 in.
        300 |a 1 videodisc (ca. 20 min.) : |b sd., b&w ; |c 4 3/4 in.

    4. 300 |e (Accompanying material) - Add/check. The record may describe accompanying material here and/or in a note. If the record describes accompanying material which KSU lacks, delete from the record.

  • 4XX-8XX (Series) - If the video is part of a television series, the "series" may be found in 4XX-8XX or 245 |a, |n, |p or 5XX/730. If the item is part of a numbered series, including numbered episode(s) of a TV series, follow Series Verification for Copy Catalogers.

  • 5XX (Notes)

    Notes should generally be entered in the bibliographic record in the following order. The correct MARC field for that particular type of note is in parentheses. Do not change the order of notes that are already in the bibliographic record. Edit existing notes only if obviously wrong. If adding a note to the bibliographic record, add it in the order described below.

    1. Nature or form (500)

      Examples

      500 |a Documentary.
      500 |a Opera in three acts.

    2. Language (546) - Used to note language(s) of the spoken, sung, or written content of the video if not apparent from the rest of the description. Also used to indicate captioning or signing. In older records, the language note may be tagged 500.

      Examples

      546 |a In English.
      546 |a French dialogue; English subtitles.
      546 |a Dubbed into English.
      546 |a Closed-captioned.

    3. Source of title proper (500) - Should be used if the title in the 245 is taken from a source other than the chief source of information.

      Examples

      500 |a Title from container.
      500 |a Title from accompanying booklet.

    4. Variations in title (500) - This note may be used in records that were entered into OCLC before format integration took place. This note was used to record variant titles, which would then be traced in 740 fields. Generally, accept these notes and the title added entries. Do not change these to 246 notes. However, use the 246 field for records which do not have the 500/740 fields and need additional title added entries.

    5. Cast (511) - Used for featured participants, players, performers, narrators, or presenters. Generally, on-screen narrators are recorded in the 511 field; voice-over narrators in the 508 field. First indicator determines display constant:

      0 = No display constant provided (function is stated within the text of the note)
      1 = Cast:

      Principal persons or bodies featured in 511 are generally traced in 7XX fields.

      Examples

      511 0 |a Host: Meryl Streep.

      511 0 |a Voices: Matthew Broderick (adult Simba), James Earl Jones (Mufasa), Jeremy Irons (Scar), Madge Sinclair (Sarabi), Ernie Sabella (Pumbaa), Nathan Lane (Timon), Niketa Calame (young Nala).

      511 1 |a Robert Redford, Paul Newman, Katherine Ross.

      511 1 |a Judith Blegen, Luciano Pavarotti, Sesto Bruscantini, Brent Ellis, Lousie Wohlafka, Metropolitan Opera Orchestra, Chorus, and Ballet.

    6. Creation/production credits (508) - Used for individuals or organizations (other than cast members) who have contributed significantly to the artistic or technical production of the video. Generally, voice-over narrators are recorded in the 508; on-screen narrators in the 511 field. Credits may or may not be provided for educational videos but are commonly provided for video releases of motion pictures. These names may or may not be traced in 7XX fields.

      Examples

      508 |a Photography, George Barnes; music, David Raskin.

      508 |a Produced and directed by Robert Aldrich ; screenplay by A.I. Bezzerides ; music composed and conducted by Frank Devol ; photography by Ernest Lazlo.

    7. Edition and history (500 or 518) - Do not add/edit.

      A video may bear a relationship to another work (e.g., may be based on a literary work, may have an original master in a different medium, etc.). In such cases a 500 note and related work added entry (700 author/title heading or 730) may be present.

      Examples

      500 |a Based on the novel The bride of Lammermoor / Walter Scott.
      700 1 |a Scott, Walter, |c Sir, |d 1771-1832. |t Bride of Lammermoor.

      500 |a Libretto, by composer, based on Georg Buchner's Woyzeck.
      700 1 |a Buchner, Georg, |d 1813-1837. |t Woyzeck.

      500 |a ["Videocassette" or "Videodisc"] release of the [year] motion picture.

      500 |a Originally ["produced" or "released" as motion picture in [year].

      500 |a Remake of the 1933 motion picture of the same name.

      500 |a Originally broadcast on the CBS television program: 60 minutes.
      730 0 |a 60 minutes (Television program)

      A 518 field is used when the note states date/time and/or place of recording, filming, execution, or broadcast.

      Example

      518 |a Videotaped at the Barbican Centre, London, Dec. 13, 1989.

    8. Physical description (538, etc.)

      • Sound channels (mono., stereo.) - In more recent records, this and other sound and color characteristics are typically recorded as part of the 538 note, but in earlier records such data may be located in a separate 500 note or 300 |b. Accept any of these.

        Examples

        538 |a VHS, mono.
        500 |a Hi-Fi stereo., digitally mastered, Dolby system.
        300 |a 1 videocassette : |b sd. (mono.), col. ; |c 1/2 in.

      • Videorecording system

        Note videorecording system used (DVD, VHS, Beta, etc.). In earlier records this data may be found in a 500 note or in 300 |a instead of 538; accept any of these. Videocassette broadcasting standards: NTSC is U.S. standard; PAL and SECAM, European standards. These are not compatible and effect transmission from vcr to tv. It is not essential that NTSC be noted, but if stated in the record, accept.

        Examples

        538 |a DVD.
        538 |a VHS.
        538 |a VHS (NTSC).
        300 |a 1 videocassette (VHS) : |b sd., col. ; |c 1/2 in.

    9. Accompanying material (500) - May be noted here and/or in 300 |e. Check for accuracy. Delete data if KSU does not have the accompanying material described in the record.

      Examples

      300 |a .... + |e 1 booklet ([9] p.).
      500 |a Cast list, credits, and program notes in booklet.

      500 |a With facilitator's guide "Active listening" (22 p. ; 29 cm.).

    10. Audience (521) - Used if item explicitly states audience level and item seems unlikely to be of interest outside recommended audience. First indicator controls display constants. In earlier records, audience notes may be tagged 500.

      Examples

      521 |a For 9-12 year old.
      521 8 |a MPAA rating: R. (Accept movie rating notes if in record; do not add if lacking)

    11. Other formats available (500) - Delete any notes regarding formats not held by KSU.

      Example

      Delete: 500 |a Issued also as videodisc. [In the record for a videocassette]

    12. Summary (520) - Commonly found in records for videorecordings. Accept as provided in the record. Do not add if summary note is not included in the record.

    13. Contents (505) - May be either a complete or partial listing of the contents of a multi-part set. Add a contents note with the titles of the individual volumes, if such a note is not already present AND if the individual volumes have distinctive titles.

    14. Local notes (590) - These notes should always be the last notes in the bibliographic record. They include information unique to the library's copy. They can also include notes indicating that the item is part of a particular collection.

      Example

      590 |a NEH grant purchase.

  • 6XX (Subject headings) - Verify that the record contains at least one LC Subject Heading (6XX with 2nd indicator zero). If there are other types of subject headings in the record, do not delete these fields.

    Delete/do not add form headings or subdivisions of the type:
    650 0 |a Video recordings.
    650 0 |a [Topic] |v or |x Videocassettes.

    For videos obviously produced with captions or sign language for viewing by the hearing impaired, add:
    650 0 |a Video recordings for the hearing impaired.

  • 7XX (Added entries) - Are commonly found in video records, typically for: persons or bodies named in 245 |c, 260 |b, featured performers (511), persons or bodies making significant technical contributions (508), and related works.

    Check for typographical entries, errors in tagging, and other obvious mistakes.
    Add only obviously missing access points.
    Delete |h from 7XX, 8XX.

Classification Practice

The 050 field on DLC records for videos may be incomplete (only class number provided). Treat these records as problem copy. Questions: route to Humanities Cataloger.

Adult fiction films (except experimental and animated films): use PN1997 if the primary purpose is entertainment. Films that are dramatizations of literary works are classed under the literary author number only if the intention is clearly to teach or criticize the author or the author's style or to provide opportunities for discussion rather than to entertain.

Adult animated films: use PN1997.5 when the video is explicitly described as such.

Experimental films: use PN1995.9.E96 when the video is explicitly described as such.

Operas: use M1500 when the video is explicitly described as such (in 245-5XX and 650 0 Operas). Double cutter: The first cutter is for the composer (regardless of whether the composer is represented as a main or added entry in the record). If a cutter has already been established for that composer within M1500, use it. The second cutter is based on the uniform title (240) if present or title proper (245 |a) if 240 is lacking. Shelflist for translation when the opera is obviously sung in a language other than the original.

Holdings Record:

  • 007 Code general material designation (v = videorecording) and specific material designation (f = videocassette or d = videodisc) elements of the "Video recording" tab.
  • 008 Follow guidelines provided in "Editing the MARC Holdings 008 Field."
  • 852 Add |k VIDEO TAPE or |k DVD as last element of 852.
  • 866 Add holdings information if item is multi-part. See "Creating MFHD Records" for recording the holdings. If the item lacks enumeration, see section 5 of that document. Supply the appropriate language code in 008 "Language" when the 866 field contains enumeration (v., pt., Bd., and the like).

Item Record:

Generally use item type video; for non-circulating videos, use no loan.

If 2 or more pieces circulate together as a unit with the same barcode number, change piece count to reflect total number (not counting container) and mark for Circulation Review. Fill in item note if needed.

Generally large boxed sets are not kept together in their original outer containers because this would limit access to the materials. However exceptions may be made if the outer container supplies important information not found elsewhere (notes about the program content, performers, and the like).



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