Cataloging & Serials: Monographs
Cataloging Textbook Sets for CMC
Most CMC textbook sets will be cataloged on a
single record, which will include all the accompanying materials.
- Search OCLC for matching record.
Most CMC sets will not have a record on Voyager.
- Choose the record for the entire set, NOT the records for
- If there are accompanying teacher's editions, do not choose
the record for the teacher's editions, unless there are no actual
textbooks. The teacher's editions will be added to the set record
for the textbooks.
- Import record into Voyager and replace or delete brief
or incorrect records, if necessary.
- Edit bibliographic record.
- If necessary, add ISBNs for individual volumes to the set record.
However, this step may be skipped if this would make the record
- Add information about accompanying material in the subfield
e of the 300 field.
Examples of the 300 field
300 |a 754 p. : |b col. ill., maps ; |c 27 cm. + |e teacher's
300 |a 8 v. : |b ill. ; |c 24 cm. + |e teacher's ed. + teacher
300 |a v. : |b ill. ; |c 28 cm. + |e teacher's ed. + study guide/answer
key + chapter tests + teacher's guide + laboratory manual.
NOTE: If the 300 subfield e lists some items
in the set that the library does not own at all (for example,
its lists activity books and the library does not have any activity
books), that information may be deleted. However, DO NOT
change the subfield a under any circumstances. The above practice
only applies to textbook sets, and is an exception to normal KSU
Libraries' cataloging policies.
- Additional information about complex sets of accompanying material
may be noted in a 500 field. For instance, this may occur when
the accompanying material has accompanying material.
Examples of the 500 field
500 |a Each teacher's ed. accompanied by computer disk.
500 |a Each loose-leaf binder contains 8 booklets with titles:
Activity sheets; Biographies; Enrichment; Evaluations; Instrumental
accompaniments (or Curriculum correlations); Kodaly; Mainstreaming;
500 |a Listening guides accompany grades 1-6 teacher's ed.
- If each textbook has its own title, make sure there is a contents
note reflecting this. In addition, give each title a title added
entry in the bib record, using 740 fields.
- If the subdivision |v Textbook is present in
any subject heading, delete it. This subdivision is not for textbooks
themselves, but for books about textbooks.
- Edit all other parts of the bib record according to established
guidelines for editing member copy records.
- Shelflist the call number as usual. If a call number uses a
LT call number (for example, LT2050), DO NOT
use it. Attempt to find another call number using a help record,
or if this is not possible, treat this item as problem copy.
Create holdings record
- Leader values:
- Edit the 852 field as usual.
- Each type of material will have its own 866 field. Use
a first indicator of 7 for all multi-piece CMC materials.
The first 866 should contain information about the textbooks
themselves. Generally, textbooks are recorded by their grade
levels. However, when the textbook is not part of a set
(such as a single volume chemistry textbook), record the
textbook as "1 v."
Additional 866 fields should be created in the order in
which the information appears in the |e of the 300 field.
Holdings record examples
Holdings record for one textbook and one teacher's ed.:
866 71 |8 0 |a 1 v.
866 71 |8 0 |a 1 teacher's ed.
Holdings record for multi-volume, multi-grade set and
accompanying teacher's ed:
866 71 |8 0 |a grade 1-6
866 71 |8 0 |a 6 teacher's ed.
Holdings record for textbook set and various accompanying
866 71 |8 0 |a grade 1-8
866 71 |8 0 |a 6 teacher's ed. <grade 2, 4-8>
866 71 |8 0 |a 7 teacher's resource booklets <grade 2-8>
Create an item record for each piece
- Record the enumeration for each piece. Almost all item records
will have enumeration of some sort. The only exception will be
those single volume textbooks that aren't part of a set.
For accompanying pieces that are associated with a particular
grade textbook, use that grade as part of the enumeration. Separate
the grade level and the name of the piece(s) with a colon(s).
Examples of enumeration in the item record
If a piece is not associated with a particular grade level,
simply record the name of the piece in the enumeration field.
grade 4:teacher's ed.
grade 8:teacher's resource book
grade K:teacher's ed.:pt.1
Add pieces count, if necessary. If there are accompanying materials
contained within each piece, such as a computer disk or transparencies
in the pocket of a particular volume, record the total number
of pieces contained in that volume. The pieces count does include
the volume itself. However, if items are in a container, such
as a box, do not include the container in the
Piece is called Vocabulary Activity Workbook, would give enumeration
as: vocabulary activity workbook
If a pieces count is used, place a circulation review on the
item and record information about the pieces in a note in the
Label each item according to the call number and the enumeration
in the item record. Approximately 8 characters can fit on each
line of a spine label. If the wording of the enumeration is
lengthy, abbreviate the words as much as possible to get the
information to appear on the spine label.
Teacher's edition has 10 transparencies in a pocket at the
end of the book. The note in the item record would read: 10
transparencies in pocket
Pieces count: 11
enumeration in item record: teacher resource book
written in piece: