This is intended to cover the cataloging of "on demand" reproductions. These are reproductions (print, microform, etc.) reproduced when a title is ordered. Many are done by University Microfilms or UMI Dissertation Services.
When a reproduction is cataloged, the cataloger must use a record for the correct form of reproduction (print, microform, etc.). A record for the original or another format reproduction is not considered a matching record. For example, a record for a microfiche reproduction of a dissertation cannot be used to catalog a photocopy of the same thesis.
A reproduction is cataloged in terms of the original, with notes added to describe the reproduction. The 260 and 300 fields will describe the original publication. Field 533 and Form of Item in the 008 field will describe the reproduction.
The following fields should be verified/edited to match the original publication:
The following fields should be verified/edited to match the reproduction
||a||Type of reproduction (photocopy, microfiche, microfilm, etc.)|
||b||Place of reproduction|
||d||Date of reproduction (can be changed, if needed, if the date of reproduction on the libraries' copy is different than the bib record)|
||e||Size, usually recorded as simply the dimensions (can be changed, if needed, if the size of the libraries' copy is different than the bib record)|
Form of item in 008 field - code for
the reproduction, not for the original. Below are some commonly
used codes. For others, see OCLC's Bibliographic Format and Standards.
|r||Regular print (photocopy)|
This should be publication date of the original, followed by a work letter a to indicate that it is a facsimile reproduction.
Many on-demand reproductions are photocopies or microform copies of theses and dissertations done at other institutions. These are cataloged as manuscripts, rather than published items. In addition to the fields described above, the cataloger will also need to verify/edit the following fields:
502 field -- should contain the type of report (disseration, thesis, or report), the type of degree earned, the institution where the degree was earned, and the year the degree was earned.Examples of the 502 field
260 field -- should contain only the date that the dissertation/thesis was produced.Example of the 260 field for thesis/dissertation
Ctry in 008 field -- should be xx (No place of publication)
Contents in 008 field -- contents field should contain m (Theses)