Purpose: To provide guidelines for cataloging CDs with OCLC copy.
Performed by: Designated LA II(s).
Verifying bib record:
Editing fixed fields:
Note: All fixed field elements should be verified.
006 - Do not add/check/delete.
007 - Check/edit all elements of "Sound recording" tab:
Editing variable fields:
028 (Publisher No.) - Verify.
0 = issue no. (no. on disc, container, and/or accompanying material)
1 = matrix no. (no. etched on surface of disc; rarely used--only if no printed publisher no. appears on item)
2nd indicator: do not check.
Subfield a: publisher number, transcribed
exactly as it appears on item, including any spaces, punctuation,
prefixes, and suffixes.
Subfield b: label name as found in 260 |b.
Examples (excerpted from Yale web site: http://www.library.yale.edu/cataloging/music/028field.htm):
The disc with one number on the disc and a variant
form of the number on the container:
028 01 CD 125 |b Record Company
028 00 2 CD 125 |b Record Company
KSUL practice: do not routinely add 028s for variant forms; do not delete 028s that represent variant forms
The disc with one number on the label and a completely
different number on the container or insert:
028 01 CD 125 |b Record Company
028 00 1234 5678 |b Record Company
500 Record Company: 1234 5678 (on container)
Each distinct number goes in a separate note. This does not apply to a multi-disc set.
A multi-disc set with individual numbers also
has on the container a variant form, which is a truncation of the
numbers on the discs:
On discs: CD 125, CD 126; on container: CD125/6.
028 01 CD 125--CD 126 |b Record Company
Do not enter the truncated form of the number in an 028 field or note.
A multi-disc set with both a set number and individual
numbers on each disc:
028 00 1234 5678 |b Record Company
028 00 CD 125--CD 126 |b Record Company
Recording Company: 1234 5678 (CD 125--CD126)
Give only the set number unless it does not appear on the individual discs; in that case give the set number first, followed by the numbers of the individual discs in parentheses as shown in the example above) (LCRI 6.7B19).
041 (Language Code)
- Verify that |d is correct.
Subfield a: in not used for sound recordings.
Subfield d: language(s) sung or spoken in recording; first code must match code in Lang.
1XX (Main Entry) - Main entry may be under composer, principal performer/performing group, or title, depending on the circumstances. Check for typographical errors, errors in tagging, or other obvious mistakes. The "author" in the 1XX field should be reflected in either the 245 |c or 511 (however, the form of the names may differ in the two sources). Do not do any further name authority work unless there seems to be a major discrepancy.
240 ( Uniform Title)
- for a work composed by person named in 100 field.
1st indicator: 1
2nd indicator: make sure the correct number of non-filing characters is indicated.
Delete any brackets enclosing the 240 data; delete any ending period, unless it follows an abbreviation or initialism.
245 (Title and Statement of Responsibility) - The wording of the 245 |a, |b, and |c should match that found in the chief source; punctuation and capitalization may differ.
Typically if the title is generic, i.e., consisting of the name(s) of one or more types of composition or one or more types of composition plus one or more of the following: medium of performance, key, date of composition, or number, all of this information is treated as the title proper (245 |a).
Example: Trio no. 2 in D major for two flutes and piano ...
In all other cases (e.g., musical works with distinctive tiles, such as operas, etc.), medium, key, date of composition, and/or number are typically treated as other title information (245 |b).
Example: Trio pathetique : |b for clarinet, bassoon/cello & piano ...
Non-collective title: If there are multiple works and no collective title, each title should transcribed, followed by its other title information and statement of responsibility.
245 |h (General material designation) - Make sure the GMD is enclosed in square brackets and the wording is correct, i.e., [sound recording]. Placement of the GMD: typically located after the title proper (subfields |a, |n, |p) and before remainder of the title (|b), subsequent titles (in items lacking a collective title), and/or statement of responsibility (|c); location of the Ih in non-collective titles may vary depending on when the catalog record was created. If the record is lacking the 245 |h, see Humanities Cataloger.
Cree songs to the new born |h [sound recording] : |b soprano and chamber ensemble.
Nahua songs |h [sound recording] ; |b The piper at the gates of dawn / |c Walter Winslow. Duo / Louis Karchin. [Example of current placement of |h in non-collective title]
Nahua songs ; The piper at the gates of dawn / |c Walter Winslow. Duo / Louis Karchin |h [sound recording] [Example of placement of |h in older record with non-collective title
245 |c (Statement of
responsibility) - Check for typographical errors and omissions.
Persons or bodies prominently stated should be given in the record:
typically 245 |c is reserved for those chiefly responsible for the
intellectual/artistic content of the work (e.g., composers, song text
writers, opera librettists and performers whose work goes beyond mere
performance, execution, or interpretation, as is commonly the case
with popular, rock, and jazz music) and the 511 field (or 505 in some
instances) for all other performers. Do not move the data as long
as it is named in one place or the other. If you have questions about
omissions or placement of names, see the Humanities
246 (Title added entries) - Check for typographical errors and errors in tagging. Any initial articles should be dropped.See Additional Title Added Entries for information on adding any needed 246 fields.
- Verify place, publisher, and date.
260 |a (Place) and |b (Publisher) - The rules for recording place and publisher are generally the same for sound recordings as they are for books.
260 |a New York : |b Sunflower ; |a London : |b Virgin Records, [distributor] ...
260 |a London : |b EMI ; |a New York : |b Distributed by Collon Records ...
If the CD bears both the name of the publishing company and the name of a subdivision of that company or a trade name or brand name used by that company, the name of the subdivision or the trade name or brand name should be transcribed in the 260 |b, not the "parent" publishing company name. Note: the body in 028 |b, 260 |b, and the label portion of K-State Libraries's call number should be consistent.
Example: 260 |a [London] : |b Ace of Diamonds ...
(Source reads: Decca Record Company. Ace of Diamonds)
Sometimes it may be unclear whether an entity is a publishing subdivision or a series. If in doubt, ask the Humanities cataloger for assistance.
260 |c (Publication
date) - Verify date. There can be a variety of dates on the
CD. The following is a suggested order of preference for dates. If
you have questions about whether you have a matching record or whether
dates are transcribed correctly, see the Humanities Cataloger.
1. Publication date.
2. Phonogram ("p") date (indicates date of copyright of sound).
3. Copyright ("c") date on container or accompanying material (indicates copyright of artwork or other print info. on container).
If no date of publication, enter phonogram date alone: |c p1999.
A "c" copyright date on disc itself may be transcribed as "p" date.
If neither publication or "p" date is present, and a "c" date is present on container or accompanying material, date may be used to infer publication date: |c .
If date of publication and phonogram date are both present, record both: |c 1996, p1995.
If no publication/production date given, but it would seem to be considerably different than the "p" or "c" date, enter an approximate date in backets: |c [1994?], p1967.
If the date of recording appears on the CD, it is generally given in a note (518 field).
Consult "Bibliographic Formats & Standards" if you have questions on coding DtSt & Dates. Particularly common for sound recordings:
DtSt code p:
Date 1 = Date of actual distribution/release/issue
Date 2 = Date of original production/recording session
DtSt code r:
Date 1 = Date of reissue
Date 2 = Date of original publication/production
Note: A recording is a reissue when it is (a) issued with a new publisher no.; (b) issued on a new label; (c) released in a new medium.
300 (Physical description) - Verify.
300 |a (Extent of item)
The correct number of physical units should be recorded, followed by the term "sound disc(s)"; followed by the total playing time in parentheses, only as explicitly stated on the item.
2 sound discs (1 hr., 30 min.)
1 sound disc (78 min.)
1 sound disc (52:12)
(LC gives the total duration in 300 |a if the recording contains only one work.)
For CDs containing more than one work:
Durations are typically recorded in a 500 note when the individual works are identified in the 245 (i.e., non-collective title); if the individual works are listed in 505, durations are typically given there.
300 |b (Other physical details)
Type of recording: should be digital (refers to the way in which the sound is encoded and the kind of playback device required).
If the original recording method was different, it is generally stated in a 500 note.
Playing speed: not stated for CDs unless non-standard.
Number of sound channels: "mono." or "stereo."; record only if explicitly stated on item; don't guess.
Recording and reproduction characteristics: Dolby, etc.; don't add or edit.
300 |c (Dimensions): 4 3/4 in.
300 |e (Accompanying material): Details of accompanying material may be given in 300 |e, but are more likely to be stated in 500 note. Either location is acceptable.
440, 490 (Series) - See Series Verification for Copy Catalogers when a bibliographic record contains a series statement.
5XX Fields (Notes)
The correct MARC field for that particular type of note is given in parentheses. Edit notes only for typographical errors or other obvious mistakes unless additional instructions are given below. Do not change the order of notes that are already in a bib. record. Note: 590 notes (local notes) are ALWAYS the last note(s) in the note section.
Language of the spoken or sung content of the recording (546) - Check if present; add note if complex or not obvious from rest of the description.
Field 518 field is used when recording the date/time and place of the event.
518 Recorded at Variety Sound, New York, N.Y.
518 Recorded in the Paris Conservatoire, Apr. 1-3, 1980.
518 Recorded in Vienna in 1971; previously released as Westminster WST 1444. (Note combines history of recording and edition information. Use 518 in this case.
Field 500 is used when recording information
relating to the edition being described or the edition of the
Example: 500 Reissue of: RCA Red Seal ACA 1343.
Publication, distribution, etc. (500)
Example: 500 Distributor from label on container.
Physical description (500) - Check
for presence or add if noteworthy:
500 Compact disc.
500 Analog recording. Use this type of note for CD made from analog original; use three-letter codes frequently found on CDs as guide:
ADD = Original Analog recording ; Digital mixing/editing ; Digital mastering
AAD = Original Analog recording ; Analog mixing/editing ; Digital mastering
DDD = original Digital recording ; Digital mixing/editing ; Digital mastering (such a note would not be appropriate in this case)
6XX (Subject Headings) - Check the record to see if there is at least one LC subject heading (6XX with 2nd indicator "0") provided. If no LC subject headings are provided, pass CD and printout of bib record to Humanities Cataloger, who will supply 6XX and return to cataloger to complete cataloging.
7XX (Added Entries) - Check for typographical errors, errors in tagging, or other obvious mistakes. Typically added entries are provided for the major performers (persons and bodies), conductors, analytical added entries representing selections included on the CD (author/title heading; 700 with 2nd indicator 2), and titles of individual selections provided they are distinctive/non-generic (740 field). Author/title added entries may also be present that represent the work a composition is based upon (700 with 2nd indicator 1). Fields 700 and 710 may end in |4 relator code such as "prf" (performer) or "cnd" (conductor). Delete "|h [sound recording] found in any 7XX field.
If adding a 7XX field to a bib. record, verify
the form of the name in the libraries' database:
a. If an authority record is found for that author (or author/title combination), use the form of the name found in the authority record.
b. If no authority record is found, search for another bib record that has an entry for the same author (or author/title combination). Use the form found in the other bib record(s).
c. If no other records can be found using the author, OR if it is unclear form the other entries if it is the same author, use the form of the author's name as found on the item.
Do not do any further name authority work unless there seems to be a major discrepancy.
830 (Series) - See Series Verification for Copy Catalogers when a bibliographic record contains a series statement.
007: Select "Sound recording" tab; code "specific material designation" - d.
008: Follow guidelines provided in "Coding the Fixed Field on Monographic Holdings Records."
852: Use 1st indicator 8 (Other classification scheme). Input call number in a single |h.
For the record label portion of the call number:
Follow the form provided in "Call No. Designations for Sound Discs" (w:\techserv\manual\cataloging dept\appendix\cd-lp label names.doc), however do not hyphenate names that must be broken to fit on a call number label.
Following |h, add |k COMPACT DISC.
If the CD is oversized and will not fit in Gemtrac, add |z OVERSIZED CD SETS (also indicate on location flyer that "OVERSIZED" needs to be typed above the call number).
866: Add holdings information if item is multi-part.
Item Record: Use item type sound rec. If multi-part, fill in piece count (do not include container in count) and mark for Circulation Review. Fill in item note, if needed.
outer container has important information that is not found elsewhere (information re. contents, performers, etc.).
program notes are contained in a single booklet (rather than in duplicate or multiple booklets housed in the individual jewel cases).
This will allow greater access to the individual jewel cases.