Cataloging & Serials: Monographs

Checklist for Monograph Copy Cataloging

Introduction

The following is intended to be a checklist only. For additional instructions on completing any of the following steps, please see the appropriate routine in the Technical Services manual.

• MARC validation should be ON
• Authority validation should be on for Title and Name/Title

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Bibliographic records

• Make sure bib record is not suppressed
• Edit bib record according to appropriate guidelines
• Check for LC call no. and at least one LC subject heading (6XX with second indicator of 0)
• Add 948 field
• Shelf list call number (member and problem copy items)
• If item has not already had holdings set on OCLC, write down OCLC number and first few words of title for update basket

Holdings records

• Check leader and 008 values
• Add/check 007 values for non-print items
• Use (Ctrl) N to paste call number into 852 field
• Check 1st indicator of 852 field (should be 0 for LC call numbers, 8 for other call numbers)
• Check 2nd indicator of 852 field (should be 0 for single items and 1 for multiple items)
• Verify that location is correct in ‡b of 852 field
• Check subfield tags for call number (class number in ‡h, cutter and date in ‡i, other call numbers are in ‡h only)
• Add ‡k, if necessary
• Add 866 field(s) for multi-volume set

Item records

• Add barcode to record
• Check item type and change, if necessary
• Add enumeration if multi-volume set
• Add copy number if other than copy 1
• Change pieces count if needed.
• If bind after 1st circ, add note and Circ Review

Physical processing

Note: Does not apply to Special Collections items or non-book items.

• Write call number in book
• Mark title page for binding (paperback serials and music scores only)
• Insert appropriate flyers (Send to New Resources Shelves, Binding, Preservation, etc.)
• Leave bookjackets and flyers in items going to branch locations