1. Look at the holdings 008
2. Dead titles will be coded as "2":
How can I tell if a journal has been canceled?
1. Look at the holdings 008 field.
2. Canceled titles will be coded as "5" (after the first 6 digits) and should have a 4-character date in yymm format.
3. In this example: 981120 5 p 9812.
A title coded as:
How can I tell if the title is purchased or a gift or exchange?
Look at the holdings 008 field.
The retention code on the holdings for the current reading area indicates we maintain the issues for one year. So, why are there two years of current periodicals on the shelf?
Periodicals stay in the current reading areas until they are picked up for binding or discarded. Binding schedules are not predictable, therefore the Technical Services Dept. has chosen "latest one year" as a default for titles that will be bound.
Why do some current periodicals holdings record only have a general retention policy of "6" with no specific retention policy such as "latest one year?"
This is most common on older holdings for the Science Library--Current Periodicals area. Those holdings were done as a project when the Chemistry Library was integrated into Hale and the periodicals were split into Social Sciences and Science.
Additionally, titles that have a retention code of "latest 10 [15 or 20] years" (usually in reference or branch locations) cannot be coded with a specific retention policy in the 008 because of MARC format limitations. These titles will have a note in |x of the 852 to indicate the retention.
If the holdings say "latest one year" in current periodicals, how can I tell if the Libraries is permanently retaining the title?
If there is only one holdings record displaying in OPAC for a current periodicals location, check the holdings record in the Cataloging module. Titles being retained permanently should have a "bd" code in the |x of the 852 field. There may also be a suppressed holdings record for the permanent location--it will be unsuppressed when the first pieces are bound.
On NOTIS, the retention code was in the 852 field in a |x. How do these codes translate to VOYAGER?
As the Acquisitions Team members process new titles/title changes or come across older records with information coded in |x of the 852, they are responsible for "translating" that information in the Holdings 008 field. See our "translation document" for detailed information.
See the 008 field for more information on Retention codes.
When should I notify the Claims Specialist that an issue has not been received?
Claims must be made as soon as possible. Vendors and publishers do not keep large back files of their journals. Generally, the Libraries will not be able to to claim issues more than 6 months old. (Exception: see notes on exchanges below.)
Title received in Serials Check-In:
****Claims will automatically be generated.****
Title received in Cataloging module in 866 tags:
Notify the Claims Specialist when more than 3 months since the "expected date" have elapsed (sooner for bd3s).
When in doubt, notify the Claims Specialist.