Cataloging & Serials

MARC Format: Guidelines for the Use of Variable Fields on Edited Records: Serials

 

The following MARC tags are common on print, microform and computer file records. Refer to Bibliographic Formats and Standards for fields common in Maps, AudioVisual, Scores, or Mixed Materials, and for tags that do not appear in this editing guideline, but that are found on the bibliographic record. Under comments, those tags noted as "required if applicable (or known)" refer to I Level records. Check Bib Formats to determine if the tags are required or optional for K Level.

| 006 | 007 | 01X | 02X | 035 | 037 | 04X | 050 | 086 | 090 |
1XX | 2XX | 3XX | 4XX | 5XX | 530 | 6XX | 7XX | 8XX | 856 8XX | 948

 

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Definitions

The following are terms used throughout this document.

Add	If information appears on the piece, but not in the bib record, add it to the bib record in the appropriate field, as necessary.
Check	Check the information in the bib record against the information found on the piece. If the information in the record differs from the information on the piece, verify that the record is a matching record. Edit the record, as necessary.
Verify	For fields that are under authority control. Verify against appropriate authority record in the Voyager or OCLC database, as indicated.
Disregard	The field is not used by the Voyager system or is obsolete and can be ignored.
Delete	The field is no longer used and should be deleted from the bib record.

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FIELD TAG	FIELD NAME	COPY CATALOGING	COMMENTS AND INFO FOR ORIGINAL CATALOGING
006	Additional Material Characteristics	Add/Check only for non-print serial control; do not add/check/delete any other 006 tabs	Required for maps, sound recordings, video, and e-resources. (Note:008 used is for the physical format; use 006 to reflect seriality) For e-resources (as of 12/2001): "In records for electronic resources where the Type Code is not "m," OCLC mandates including the field 006 for the electronic aspect so that the "COM" search qualifier will continue to retrieve these materials. In OCLC, the 006 field is mandatory in these circumstances..." from OCLC web site.
007	Physical Characteristics	Required if applicable. Code all elements of the appropriate 007. If coded for remote resources, follow practices as established in processing 856s on Bibliographic Records	Required, if applicable, for original cataloging; Optional for maps, sound recordings, video
010	LCCN	Disregard	Required, if known, for original cataloging
015	National Bibliography Number	Disregard	Use if inputting from non-US bibliography
018	Copyright Article Free Code	Disregard	Required for original cataloging if on item
022	ISSN	Add/Check	Required, if known, for original cataloging
027	Standard Technical Report Number	Disregard	Required, if known, for original cataloging
028	Publisher Number	Disregard	Required, if known, for original cataloging
035	System Control Number	Add/Verify when overlaying NOTE: Do NOT overlay serial records coded as 948 |a l:   ; route those to Serials Cataloger
037	Source of Acquisition	Disregard	Mandatory, if applicable, for original cataloging
040	Cataloging Source	Check when coding 948 subfield 'a'	Required for original cataloging
041	Language Codes	Disregard	Required, if applicable, for original cataloging
042	Authentication Code	serials: lc and/or nsdp If not present, give to Serials Cataloger for serial/mono decision
043	Geographic Area Codes	Disregard	Optional, if applicable, for original cataloging
049	Local Holdings	Disregard	Invalid NOTIS tag
050	LC Call Number	Do not add or delete. Call number resides in MHLD; verify for shelflisting purposes. 050 with indicators other than 00 should be checked against LC class schedules
086	Government Documents Call Number	Disregard	Required, if applicable, for original cataloging
090	Local Call Number	Do not add or delete. Call number resides in MHLD; verify for shelflisting purposes and check against LC class schedules	Add for original cataloging
1XX	Main Entry --Personal Name --Corporate Name --Uniform Title	Add/Check/Verify	Verify for original cataloging
240	Uniform Title	Add/Check	Required, if applicable, for original cataloging
242	Translation of title by cataloging agency	Disregard	Optional for original cataloging
245	Title statement	Check	Required for original cataloging
246	Varying Forms of Title	Add/Check	Add, as needed, for original cataloging
247	Former Title or Title Variations	Give to Serials Cataloger	See Guidelines for use of 247s at KSU
250	Edition Statement	Add/Check	Required, if applicable, for original cataloging
255	Mathematical Data Area	Disregard	Required, if applicable, for original cataloging
256	Computer File Characteristics	Add/Check	Required, if applicable, for original cataloging
260	Publication, Distribution, Etc.	Check see also: OCLC's MARC country codes	Required, if applicable, for original cataloging
265	Source for Acquisition	OBSOLETE	DO NOT USE
300	Physical Description	Check NOTE: see also folio and oversize chart	Required for original cataloging
310	Current Frequency	Add/Check	Required, if known, for original cataloging
321	Former Frequency	Add/Check	Required, if known, for original cataloging
350	Price	OBSOLETE	DO NOT USE
362	Dates of Publication and/ or Volume Designation	Add/Check	Required, if applicable, for original cataloging
4XX	Series	Add/Check/Verify (400-411 are obsolete: Trace as 800-811)	Required, if applicable, for original cataloging
500	General notes	Add/Check	Required, if applicable, for original cataloging
504	Bibliography note	Add/Check	Required, if applicable, for original cataloging
505	Formatted Contents note	Add/Check	Optional
506	Restrictions on Access	Pass to Serials Cataloger for verification	Optional
510	Citation/References	Disregard
513	Type of Report and Period Covered	Disregard	Required, if applicable, for original cataloging
515	Numbering peculiarities note	Add/Check	Required, if applicable, for original cataloging
520	Summary, etc. note	Disregard
525	Supplement note	Add/Check	Required, if applicable, for original cataloging
530	Additional Physical Form	Add/Check when Libraries' have additional form; delete formats not maintained by KSU; verify when overlaying	Pass all records with online versions to Serials Cataloger
533	Reproduction note	Add/Check	Required, if applicable, for original cataloging; if KSU has both print and microform, use the print record and consider the microform a c.2 (or c.3, etc.)
538	System Details note	Add/Check	Pass to Serials Cataloger to verify records with URLs
546	Language note	Add/Check	Required, if applicable, for original cataloging
550	Issuing Bodies note	Add/Check	Required, if applicable, for original cataloging
555	Cumulative Index/ Finding Aids note	Disregard	Required, if applicable, for original cataloging
570	Editor	OBSOLETE Use 500 note if applicable
580	Linking Entry Complexity note	Add/Check See additional info in serial checklist.	Required, if applicable, for original cataloging
590	Local note	Add/Check before overlaying old record	Add, if applicable, for original cataloging
6XX	Subject Headings	Add/Check/Verify	Required, if applicable, for original cataloging
610-611	Conference & Corporate Subject Headings	Add/Check/Verify	Required, if applicable, for original cataloging
7XX	Added entries	Add/Check/Verify	Required, if applicable, for original cataloging
710-711	Conference & Corporate Added entries	Add/Check/Verify	Required, if applicable, for original cataloging
730	Uniform Title Added entry	Add/Check	Required, if applicable, for original cataloging
740	Uncontrolled Related/Analytical Added entry	Add/Check	Required, if applicable, for original cataloging
752	Hierarchical Place Name added entry	Disregard	Optional for Newspapers
760	Main Series entry	Disregard	Optional
762	Subseries entry	Disregard	Optional
765	Original language entry	Disregard	Required, if applicable, for original cataloging
770	Supplement/Special Issue	Add/Check	Optional
772	Parent Record entry	Add/Check	Required, if applicable, for original cataloging
773	Host Item entry	Disregard	Required, if applicable, for original cataloging
775	Other Edition entry	Disregard	Required, if applicable, for original cataloging
776	Additional physical form entry	Disregard	Optional
777	Issued With entry	Disregard	Required, if applicable, for original cataloging
780	Preceding entry	Add/Check (when KSU owns the previous title, be certain |t and |w match items in the database) Watch indicators closely; see serial checklist.	Required, if applicable,for original cataloging
785	Succeeding entry	Add/Check (when KSU owns the later title, be certain |t and |w match items in the database) Watch indicators closely; see serial checklist.	Required, if applicable, for original cataloging
787	Nonspecific Relationship entry	Disregard	Optional
8XX	Series added entries	Add/Check/Verify	Required, if applicable, for original cataloging
856	Electronic Location and Access	Follow procedures as established in 856s on Bibliographic Records. If overlaying old record containing an 856, copy to new record	Add, if applicable, for original cataloging
948	Local processing information	Add for newly processed materials Update for revised records

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Serials Cataloging on Voyager