K-State Libraries - Technical Services

Binding

Preparing Old Materials from the stacks for Rebinding

Older materials from the stacks and branches are sent to the binding unit for evaluation and rebinding. Each item will need to be looked at individualy and marked for the bindery. Fill a shelf on a book truck and take to a computer to work.

Look up item on computer by call number. (This allows you to find both complete records and brief records.) If you do not find by call number search by title.

Using the 245 marc tag place slash marks at the beginning and end of the title. Use only what is in the subfield "a" unless there is subfield "n" (number) or "p" (part). These are the only 2 subfields that are included in the binding title.

Mark the author with .. under the first letter of the last name. This comes from the 1xx marc tags. (There is not always an author. )

Check that the call number on the page following the title page matches the call number on the record. (If they are different take book to the Database Maintanance Team.)

Check that location on record and in the book match. (If they are different take book to the Database Maintanance Team.)

If the call number and location are not in the format of location then call number or if they are right at the edge of the page erase and rewrite. (This makes sure bindery puts in call number in the correct format and nothing is trimmed off in the binding process.

Add a new piggyback barcode on the top right side of the page. Link to the item record.

Sorting books for shipments

Some books may need pages copied if they are torn or damaged. Endsheets that have maps or graphs not found in the book or in an easy search of other books, should be copied and the pages placed inside the book. Material found only on the covers may need to be copied. Watch for giftplates that need to be copied.

Books with pages that do not pass the brittle books fold test should be sent to the review room as possible archival enclosure material. Charge these to the "Review Room-Preservation Assessment" Patron (PID D021890371) before moving them.

Paperback books can be sorted like new paperbacks. There may not be as many that can be digicovered. Old and new materials can be mixed in shipments.

Music should be sent in a music shipment. Old and new materials can be mixed in shipments.

Periodicals must be sent as a periodical shipment. If the problem was caused by something the bindery did, send as a correction, otherwise it can be added to any periodical shipment. Special instructions should detail what is needed. (i.e. recase, rebind, loose pages, etc.)

Hardback books can be sorted like new paperbacks, with a few exceptions. They all will be custom books and need a ticket. If there are no special instructions, type in rebind. There may be several recase's. Watch for missing pages that should be replaced before binding.

Each shipment should be treated the same as any other, charged and sent to the bindery. These are checked in like all other shipments.