Binding

Voyager Circulation for Binding

Checking Out Books to the Binding Area

All books coming to the Binding Area will be checked out to a binding patron. Preservation (Book Repair) will charge all items from their area before placing books on binding shelves. Branches will check out their items to a branch binding patron. All other items will be checked out by binding staff at the end of each day.

Items with NEW flyers or the location MRRC, NEW will go to labeling and be bound at a later time.

Books from cataloging and serials will be sorted for these binding shelves

• rush shelf -- all reference locations, and items marked rush or priority
• music -- items with music bind or portfolio2 box (music with more than one part) flyers
• error shelf -- items being sent for corrections
• others -- all other items (bind before circulation)

Each item will be charged to the specific shelf

Last Name	First Name
Binding	Rush
Binding	Music
Binding	Error
Bind	Before

For the Bind Before Circ books, place flyer with due date at the beginning of each days books on the shelf.

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Voyager Check-Out

In Voyager Circulation Module click on Charge (1st) icon

Type in Patron ID Number if known. Use the magnifying glass to search when necessary.

When patron appears, type or wand in OCR barcode from book. If typing use ENTER.

The message, "This item belongs to a foreign circ policy" may appear. If so click OVERRIDE.

The message, "This item is charged to another patron. Item will be discharged before charging out to this patron." Click OK

Continue to type or wand in barcodes until all items are checked out.

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Patron Set-up for Binding Shipments

Click on Patron icon.

Type “binding” in Last Name box. Click RETURN

Box of multiple patrons will show with top one highlighted. Click on OK.

Write Patron ID Number on small shipment slip.

Click on word “Patron” at top of screen.

Click on “Edit Patron”.
Tab to “First Name”.
Type in patron name and shipment number from small shipment slip.
(i.e. Per 17-1, or CB 195)

Click on SAVE.

Click on OK.

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Binding Patron Names

Please use these names when creating binding shipments. Fill out shipment slips completely. These abbreviations allow anyone to find a shipment if the PID# is missing. Always use the shipment number as the second part of the first name.

Type of Material	Last Name	First Name
Custom Books	Binding	cb 123
Paperbacks	Binding	pbk 123
Digicover	Binding	digi 123
Pamphlets	Binding	pam 123
Music	Binding	mus 123
Boxes	Binding	box 123
Periodicals	Binding	per 123
Corrections	Binding	cor 123

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"Hold for Requestor" Items

Items with a "Hold for Requestor" flyer will normally be sent to labeling. For the few items that are to be bound first follow these steps.

The hold will not be added to the item record until after the item is checked out to a binding shipment.

After the item is checked out
• click on the item icon
• wand or type in the barcode number
• in the item record, click on the book with the blue + sign
• use the magnifying glass to search for the patron who has requested the item
• Mark for HOLD, COPY, and PICK-UP LOCATION
• Fill in expiration date if you have one. Click OK

Hold has been placed.

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Discharging Items After Binding

When all of check-in steps are complete, all items in a shipment will be discharged before leaving the binding area.

In Voyager Circulation Module, click on Discharge (2nd) icon

When asked if you want routing slips, click on NO

Type or wand in OCR barcodes.

If the discharge message says:
• item is on hold, get printout from printer, insert in book and place on the mail truck circ shelf
• Route to (Branch), check that it has the correct branch sticker in place.
• Circulation or Catalog Review- look at note in item record, follow directions or give to Binding Supervisor. Remove the Circulation Review if appropriate.

When all items have been discharged, close the discharge screen.